Bookkeeper

Parish - St. Catherine of Siena Catholic Parish

St. Catherine of Siena Catholic Parish, in Miami, Florida, is hiring a Parish Bookkeeper. The primary duties include bookkeeping, payroll services, creating and maintaining a budget, entering invoices and bank deposits, performing HR responsibilities, and keeping employment and other records as needed. The Bookkeeper performs all duties in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

Schedule: To be determined at 37.5 hours a week.

Essential Functions

• Serve as Virtus Coordinator in cooperation with the Pastoral Center Virtus Office.
• Place orders and purchase necessary items and materials for the parish.
• Contact external companies hired for maintenance or repair on the parish property.
• Supervise property and maintenance jobs on parish property.
• Set up accounting infrastructure such as cash accounts, payroll, vendor documentation, and bank reconciliations.
• Balance accounts and resolve accounting issues related to journal entries, bank reconciliations, income statements, and balance sheets, and submit reconciliations to Pastor.
• Create and maintain the budget, including projected revenue, fixed and variable costs, contingency funds, and resulting profits.
• Process and maintain payroll for Church staff and religious personnel. Prepare tax forms and returns, year-end W-2s, 1099s, and quarterly UCT-6 information.
• Collect and submit data including hours worked, paid time off benefits, payroll deductions (including 403b), and periodic employee data such as 941s.
• Ensure all files comply with the State Department of Revenue and the IRS.
• Serve as a liaison between the Pastoral Center Finance Office and St. Catherine.
• Answer basic questions, explain parish policies and procedures, and document concerns as needed to refer to the Pastor.
• Facilitate the Archdiocese of Miami auditing process, including preparing necessary records and reports.

Contracts

• Enter approved invoices in the accounting system, cut checks, and obtain the Pastor's signature.
• Negotiate contracts with vendors and third-party service providers, securing the best value and paying invoices in a timely manner. Post invoices weekly.
• Build and maintain good relationships with vendors and act as liaison between the church and outside vendors.
• Correspond with vendors regarding invoices, charges, disputes, and provide required information; also challenge questionable charges.
• Maintain balances, communicate with office administration on balances, reports, and other finance responsibilities.
• Post receivables in the accounting system.

Human Resources

• Perform basic personnel administration.
• Work with Archdiocesan Office of Human Resources and Office of Finance to ensure appropriate documentation is maintained in payroll, accounting, and personnel files.
• Secure and maintain personnel and financial records according to federal, state, and other applicable regulations.
• Process new hires, entering all new employees into the payroll system and reviewing benefits with new employees.
• Handle clerical responsibilities regarding basic personnel administration: position descriptions, transfer and reassignment paperwork, letters of recommendation, references, and letters of offer.
• Learn and utilize the HR Information System to enter personnel data such as benefit elections, new hires, pay increases, timesheets, and terminations.
• Ensure that appropriate documentation is maintained in payroll and personnel files.

ABCD

• Coordinate ABCD with the Archdiocese of Miami Development office.
• Perform ABCD distribution of envelopes, record all ABCD funds on Excel, and ensure all monies are received at the Archdiocese office for deposit.
• Maintain a spreadsheet of yearly ABCD donor information for each year.
• Other duties as assigned.

Qualifications

• High school diploma and five years of bookkeeping experience; non-profit experience helpful.
• Preferred: Bachelor's degree in accounting or related field, with three years of professional experience.
• Knowledge of and some experience in Human Resources.
• Knowledge of accounting practices; non-profit accounting is a plus.
• Knowledge of modern office procedures, protocols, and practices.
• Ability to maintain a high level of accuracy in preparing and entering financial information.
• Ability to maintain confidentiality concerning financial and contributors' information.
• Knowledge of contract negotiation and RFPs.
• Excellent customer service skills, including maintaining focus on and professionalism with people in challenging situations, both in person and by phone.
• Good time management skills, including the ability to manage several projects simultaneously.
• Must be able to multi-task and retain accuracy in competing deadlines.
• Proficient in computer literacy, including navigating online applications and search engines.
• Proficiency in MS Outlook, Word, and Excel is required.
• Strong oral and written English and communication skills, including a clear voice.
• Good Spanish-language spoken communication skills are strongly preferred.
• Good spelling and grammar are required.
• Supportive of the mission and tenets of the Roman Catholic Church; experience in a Roman Catholic environment is a plus.
• Must have a professional demeanor, including adherence to dress code.