Executive Assistant and Office Admin

Job Title: Executive Assistant and Office Admin

Location: Edison, NJ

Full-Time




Job Description

Partner with the Executive Team and others on day-to-day activities, scheduling and calendaring, team meeting organization, and event planning as needed.

Have incredible organizational skills to proactively manage calendars, including expense reporting and travel bookings

Have a keen eye for detail in written or visual communication.

Act as a liaison both internally and externally, maintaining a sense of professionalism and embodying our values

Organize HR events, team lunches/dinners

Be the Office go to person for all problems big and small

Be adaptable to the ever-changing needs of a fast-growing tech company

Help with organizing team events like Global sales kick off call, Yearly strategic meet, Leadership meeting team

Get into the details like, visa invite, blocking the calendar, help with travel, engaging with event management organization, plan minute by minute details for the event along with the CFT (cross functional team)

Work on reporting in terms of expense on employee engagement

Own the integration of the new joiners and work on improvising the joining experience better with series of interventions

Manage vendors utilized for employee experience enhancement activities like: getting a hand written note by the leader sent to each joinee , sending a bouquet sent on behalf of the unit on any important life event in associate's life like, child birth, marriage, birthday.

Liaison with admin team on various requirement like seat allocation, facility management, approvals for customer visits, entry exit passes for potential hires as required to make the experience smooth

Come up with small impactful nudges and interventions in collaboration with fun at work team to ensure the environment in the office is vibrant and vivacious