Administrative Assistant II

Administrative Assistant II

Provides administrative support with a primary focus on Time and Labor, including tracking, auditing, and resolving timekeeping issues. Assists with related projects, activities, and reporting to ensure accurate payroll processing and compliance. Requires a strong understanding of organizational operations, procedures, and HR functionsparticularly in timekeeping systems and policies.

Minimum Education and Experience: Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Essential Duties and Responsibilities: Maintain staff records, including timesheets, attendance, and employment documentation. Support hiring processes, including job postings, interview scheduling, and onboarding for Facilities Management. Serve as liaison to Budget, Human Resources, Payroll, and other administrative units to communicate policies and coordinate with shops. Coordinate travel arrangements and prepare/reconcile required paperwork, including travel advance card charges. Manage calendars, schedule meetings and training, prepare agendas, and record minutes. Coordinate conference/training registrations and assist with department events, including appreciation and recognition activities. Prepare reports and maintain department information such as organization charts, contact lists, and metrics. Provide general administrative support and perform other duties as assigned.

Physical Demands and Working Conditions: Excellent written and verbal communication skills. Ability to effectively work in a team environment, as well as independently. Work will be performed on site and in-person. May be required to report to on-site work location during campus closure. May be required to report to on-site work location during inclement weather.

What we have to offer: UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including: Competitive Salary, Tuition Benefits, Internal Training, Medical insurance including 100% paid employee medical coverage for full-time employees, Dental Insurance, Vision Insurance, Long and short-term disability, Retirement Plan Options, Paid time off, Paid Holidays. All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

About UT Dallas: The University of Texas at Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A collection of people, ideas and perspectives is crucial to our vision and mission. UT Dallas is a place where members of the community are welcomed, treated fairly, and encouraged to their pursuit of excellence.