Executive Assistant

Executive Assistant and Board Secretary

Founded in 1887, Alverno College is a four-year, Catholic liberal arts college for women sponsored by the School Sisters of St. Francis. The college also offers a robust array of graduate and degree completion programs for women and men. Student learning and personal and professional development are the central focus of everyone in the Alverno College community. As Wisconsin's first designated Hispanic-Serving Institution, Alverno enrolls a highly diverse student body of virtually every demographic and experience. It is an institution that has revered tradition and encouraged innovation for more than 130 years.

The Executive Assistant and Board Secretary supports the smooth and efficient operation of the President's Office by providing high-level administrative, governance, and confidential support. This position serves as a key governance resource for the Board of Trustees and is responsible for supporting the effective operation of the Board, Board Committees, and assigned task forces. Responsibilities include coordinating meetings, preparing and distributing agendas, materials, presentations, correspondence, and official minutes, and maintaining appropriate governance records and documentation. Working under the direction of the President, the Executive Assistant and Board Secretary manages complex scheduling for the President, Board of Trustees, Board Committees, and assigned task forces; serves as a liaison for the Office of the President on appropriate planning committees; and helps cultivate and maintain strong, professional communication and working relationships with staff, faculty, students, trustees, and other College constituencies.

Principal Responsibilities

• Management & Prioritization of President's Office Operations
• Special Projects and Events
• Executive Communication
• Recordkeeping
• Office Administration
• Board of Trustees

Qualifications

• Bachelor's degree required.
• Executive support experience preferred. Demonstrated skills in planning events and project management are a must.
• Demonstrated organizational skills and attention to detail including the ability to multi-task, prioritize, and work with tight deadlines and frequent interruptions.
• Demonstrated ability to successfully host large, web-based and hybrid (in-person and virtual) meetings
• Must have the ability to professionally respond to variations in schedules and plans.
• Must be self-directed with strong problem-solving skills including the ability to develop innovative approaches and ideas and meet challenges with resourcefulness.
• Requires proficiency/fluency with Microsoft Office (Word, Excel, Outlook, PowerPoint) including mail merge functions and database management, presentation construction, dashboards, Windows, as well as virtual meeting platforms (Zoom, WebEx, Google Meet, Teams).
• Requires a flexible and collaborative work style and the ability to interact effectively with a variety of individuals and departments.
• Requires excellent customer service skills and the ability to communicate and respond to both internal and external customers professionally and in a timely manner.
• Strong written communication skills include the ability to read, interpret, create, edit, proofread and complete documents.
• Evidence of sound judgment and solid decision-making skills.
• Ability to handle confidential materials and information in a professional manner.
• Willingness and ability to work occasionally evenings and weekends.

Alverno College is an Equal Opportunity Employer and committed to workplace diversity.