Administrative Specialist

Administrative Specialist II This is an amazing opportunity to be engaged in the election process! This position will be filled as a Term-Limited Temporary position or Special Duty Assignment for current King County employees who have passed their initial probationary period. It is anticipated to last until August 2029. The Department of Elections is searching for energetic and resourceful professionals who like to get stuff done. The Administrative Specialist II positions in the Election Services Division combine an exciting, fast-paced environment with the opportunity to cultivate talents and apply a variety of skills. The ideal candidate will have a desire to help ensure the democratic process through public service. They will thrive in an innovative environment and will not hesitate to roll up both sleeves, work hard, have fun, and get the job done. King County Elections (KCE) manages voter registrations and elections for more than 1.4 million voters in King County, one of the largest vote-by-mail counties in the United States. KCE's mission is to conduct accessible, secure, and accurate elections. As a leader in providing inclusive elections, KCE is focused on core values of accuracy, equity, integrity, service, teamwork, and transparency. The team at KCE is committed to ensuring all King County voters can get registered, cast their ballot, and make their voices heard. This position is open to all qualified applicants. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process. The work associated with this position will be performed through a combination of mandatory on-site work with some telecommuting work as needed. The work site for this position is the Elections Building located at 919 SW Grady Way in Renton. This position is subject to the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. The workweek is typically 40 hours per week, 8:00 a.m. to 5:00 p.m., Monday through Friday. We require the flexibility to work additional hours during peak periods of the Election cycle that may occur outside of typical business hours. A completed online King County employment Application. A Resume and Cover Letter are required and should be attached before submitting your application. The cover letter should describe how your skills and experience meet or exceed the requirements of the job. King County Elections believes in working in a very agile working environment. Creating a team that delivers now and in the future is very important. There may be various job duties that you could be assigned to including: Provide excellent customer service to internal and external customers in person, via telephone, and via e-mail by processing voter registrations, communicating election program information and explaining election procedures, guidelines and regulations. Perform production-level computer work which includes accurate data entry and retrieving and editing records. Organize and coordinate work activities and assist with providing training and one-on-one instruction to diverse staff. Provide assistance with ballot delivery including proofing Voter's Pamphlets and ballots. Set up records and file documents in both electronic and paper formats. Review documents for proper format, accuracy, completion, eligibility, and other legal guidelines. Utilize spreadsheets, word documents and reports to track and document performance data. Research and resolve questions from staff, citizens and stakeholders. Document and improve work processes, procedures and instructions. Assist with ballot collection by accompanying a driver to empty ballots from ballot drop boxes and securely transport them back to the Elections office. Attention to detail and proofreading skills. Demonstrated ability to maintain the integrity and confidentiality of the position. Commitment to providing excellent verbal and written customer service to everyone. This can be demonstrated through establishing and maintaining effective relationships and building rapport with a variety of people through active, attentive listening, and respect for differing backgrounds and points of view. Demonstrated comfort with the use of personal computers, email and electronic record filing systems to create correspondence and spreadsheets, send and receive information, access and analyze data, and develop reports and outreach materials. Demonstrated ability to work in a fast-paced environment. Demonstrated ability to follow directions with strict rules and regulations. Demonstrated ability to gain knowledge of elections terminology. Experience with Microsoft Office Suite specifically Word, Excel, SharePoint, and MS Teams. Initiative in taking on new tasks and projects. Familiarity with diverse communities and direct community-based or customer service-based experience is preferred. Travel to work locations throughout King County with limited or no public transportation services is required. A valid Washington State Driver's License is required to operate King County vehicles. Physical Requirements: Ability to bend, kneel, stand, reach, climb, stoop, squat, lift and/or move 25 lbs. Ability to stand or sit for periods of time as required. Union: This position is represented by Teamsters Local 117, Professional & Technical and Administrative Employees. Hybrid Work Environment The work associated with this position will be performed through a combination of mandatory onsite work complemented with some telecommuting work and meetings as needed. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection, where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work in the department's hybrid environment. King County's Vision, Mission, and ACTIVATE Values unite us. King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. King County is an Equal Employment Opportunity (EEO) Employer. King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs: Excellent medical, dental, and vision coverage options Life and disability insurance Retirement Transportation program and ORCA transit pass 12 paid holidays each year plus two personal holidays Generous vacation and paid sick leave Paid parental, family and medical, and volunteer leaves Flexible Spending Account Wellness programs Onsite activity centers Employee Giving Program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs