Personal Injury Litigation Assistant

At Postman Law we are dedicated to creating a workplace where passionate professionals can make a real difference. Our team of experienced personal injury attorneys and case staff work together to advocate for individuals who have been wronged or injured. We guide clients through every step of their journey to ensure they receive the justice and compensation they deserve. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do. Job Summary ThePersonal InjuryLitigation Assistant will work closely withour Personal Injury Paralegal,providing high-quality litigation and administrative support to the legal team in a fast-paced and demanding environment. This role is central to keeping cases moving—managing deadlines, court filings, service, records collection, and client communication—and requiresa high levelof attention to detail with minimal error. This is a full-time position based in our Chicago officethatwillworka hybrid schedule of three (3) days per week in the office and two (2) days remote. Compensation for this position includes an hourly rate of $25to $27,commensuratewith experience, plus the role is eligible for a year-end discretionary bonus based onperformanceand benefits. Key Responsibilities Support thePersonal Injury Paralegal andPersonal Injury Attorneys with the day-to-day management of an active litigation caseload. Prepare, edit, format, and proofread a wide variety of legal documents and correspondence, including transcription from dictation, discovery responses, medical record summaries, exhibits, binders, and tables of contents. Review court dockets to track,calendar, and monitor case deadlines, court dates, hearings, and discovery cutoffs andtoprovidetimelyreminders to the legal team. Draft andfilepleadingsusingIllinoisstate (e.g., Odyssey) e-filing systems. Coordinateand recordproper serviceofpleadings,discovery,complaints,and other documents. Schedule court reporters and coordinate depositions. Requestandtracksubpoenaresponsesfor medical records and other third-party records, including communicating with providers, records custodians, and record-retrieval vendors. Communicate with clients by phone and email to gather information, provide case status updates, schedule appointments, and obtain signatures andsupportingdocumentation. Maintain and organize physical and electronic casefiles,ensuringcompleteness and accuracy of electronic files in the firm's document management system. Coordinate with courts, opposing counsel, process servers, and outside vendors as needed. Performaccuratedata entry andmaintainrecords in the firm's case management systemand provide general administrative support to thelegal team. Other duties as assigned. Required Knowledge, Skills, and Abilities Excellent written and verbal communication skills, includinga professionaland empathetic telephonemannerwhen working with clients. Strong organizational skills and attention to detail, with the ability to manage multiple deadlines simultaneously. Knowledge of Illinoiscourt rules and procedures isrequired. Proficiencyin taking and transcribing dictation. Excellent time-management skills with a proven ability to meet time-sensitive deadlines and adapt to changing priorities. Ability to function well under pressure and in a fast-paced, demanding environment. Ability tomaintainconfidentiality and exercisediscretionand good judgment. Ability to work independently and as part of a team and to take direction from thePersonal Injury Paralegal. A positive attitude, strong follow-through, and proactive problem-solving. Required Technical Skills Superior working knowledge of Microsoft Word, Excel, and Outlook. Experience with the Odyssey state e-filing system. Education/Experience Minimum of2years of litigation legal assistant experiencerequired. #J-18808-Ljbffr Postman Law