Plant Administrative Assistant

Administrative Assistant

Founded over 35 years ago, First Quality is a family-owned company that has grown from a small business in McElhattan, Pennsylvania into a group of companies, employing over 5,000 team members, while maintaining our family values and entrepreneurial spirit. With corporate offices in New York and Pennsylvania and 8 manufacturing campuses across the U.S. and Canada, the companies within the First Quality group produce high-quality personal care and household products for large retailers and healthcare organizations. Our personal care and household product portfolio includes baby diapers, wipes, feminine pads, paper towels, bath tissue, adult incontinence products, laundry detergents, fabric finishers, and dishwash solutions. In addition, we manufacture certain raw materials and components used in the manufacturing of these products, including flexible print and packaging solutions.

Guided by our values of humility, unity, and integrity, we leverage advanced technology and innovation to drive growth and create new opportunities. At First Quality, you'll find a collaborative environment focused on continuous learning, professional development, and our mission to Make Things Better.

We are seeking an Administrative Assistant for our First Quality Home Care Products facility located in Salt Lake City, UT. This position supports plant leadership and HR operations in a fast-paced manufacturing environment. This role plays a key part in maintaining organized, compliant, and efficient plant operations by providing administrative support across production, safety, quality, and HR functions.

Primary responsibilities include:

• Provide direct administrative support to the Plant Manager, HR, and site and business unit leadership teams as needed
• Coordinate plant meetings, create agendas, and record meeting minutes
• Order meals or catering for meetings, trainings, and plant events
• Support employee appreciation events or holiday activities
• Arrange conference rooms and audiovisual equipment
• Manage office supplies and breakroom inventory
• Maintain confidential employee and operational records in accordance with company policies
• Participate with Charitable Contributions Committee
• Responsible for coordination of travel arrangements for salary and hourly team members, when required.
• Liaison with outside vendors office supplies, janitorial, coffee supplies, vending
• Responsible for general office duties
• Coordinates and manages monthly team member company store orders
• Follow necessary GMP, FDA and ISO regulations/guidelines
• First Quality team members must follow all First Quality environmental, health and safety requirements as well as applicable federal, state and local environmental, health and safety regulations

The ideal candidate should possess the following:

• High school diploma or equivalent required; Associate degree preferred
• 2+ years of administrative experience; manufacturing environment preferred
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Excellent organizational, multitasking, and communication skills
• Ability to handle confidential information with discretion
• Strong attention to detail and ability to meet deadlines in a fast-paced setting
• Ability to work independently and as part of a team
• Ability to sit for extended periods while working at a computer
• Frequent use of hands and fingers for typing, filing, and operating office equipment
• Ability to stand and walk periodically throughout the plant
• Occasional lifting of office supplies or files up to 25 pounds
• Ability to bend, stoop, and reach
• Visual ability to read printed materials and computer screens
• Ability to communicate effectively in person, via email, and phone
• Must be able to access and move throughout a manufacturing environment, including exposure to noise

What We Offer You

We believe that by continuously improving the quality of our benefits, we can help to raise the quality of life for our team members and their families. At First Quality you will receive:

• Competitive base salary and bonus opportunities
• Paid time off (three-week minimum)
• Medical, dental and vision starting day one
• 401(k) with employer match
• Paid parental leave
• Child and family care assistance (dependent care FSA with employer match up to $2500)
• Bundle of joy benefit (years' worth of free diapers to all team members with a new baby)
• Tuition assistance
• Wellness program with savings of up to $4,000 per year on insurance premiums
• ...and more!

First Quality is committed to protecting information under the care of First Quality Enterprises commensurate with leading industry standards and applicable regulations. As such, First Quality provides at least annual training regarding data privacy and security to employees who, as a result of their role specifications, may come in to contact with sensitive data.

First Quality is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identification, or protected Veteran status.