Recruiting Coordinator

The Role Location: San Francisco, CA What You'll Do Own the candidate experience: Own every operational touchpoint throughout the interview process. From scheduling interviews to coordinating offers, you'll ensure every candidate feels informed, welcomed, and cared for. Run world‑class interview operations: Coordinate complex interview schedules across executives, hiring managers, and candidates while balancing speed, quality, and candidate preferences. Anticipate conflicts before they happen, solve last‑minute issues calmly, and ensure interviews run seamlessly. Create memorable onsite experiences: Own every detail of our in‑person interviews—from greeting candidates and preparing interview rooms to coordinating lunches and ensuring interviewers are ready. Build scalable recruiting systems: Identify bottlenecks and improve the way recruiting operates. Create documentation, standardize workflows, improve scheduling processes, and continuously refine how the team works. Leverage AI to improve recruiting: Experiment with AI tools and automation to eliminate repetitive work, streamline coordination, improve communication, and create better experiences for candidates and recruiters alike. Improve every process: Regularly ask – How can we make this easier? What can we automate? Where are candidates experiencing friction? How do we make this feel more thoughtful? Treat recruiting operations like a product that is never finished. What Success Looks Like Within your first 3 months, candidates consistently tell us they've had one of the best interview experiences of their careers. Scheduling becomes faster, smoother, and more scalable. Recruiters spend more time recruiting and less time coordinating logistics. Interviewers always know where they need to be and what to expect. Recruiting workflows become increasingly automated. The recruiting coordination function scales alongside the company without sacrificing quality. What You Bring 3–5 years of experience in recruiting coordination, recruiting operations, or executive operations. Exceptional organizational skills with outstanding attention to detail. Strong written and verbal communication. Excellent judgment and the ability to prioritize in a fast‑moving environment. Experience coordinating multiple stakeholders and managing complex calendars. A systems mindset you naturally improve processes rather than simply following them. Curiosity about AI and excitement to use it to redesign how recruiting works. Experience with an ATS such as Ashby, Greenhouse, Lever, or similar is a plus. Our Values Overdeliver: We are writing the playbook on how to create enterprise value with LLMs, and building our reputation as the world's best applied AI team. Overuse AI: We obsessively explore and experiment with Claude to push the frontier of applied AI and share what we learn with our teammates. #J-18808-Ljbffr