Facilities Coordinator

Office & Facilities CoordinatorLocation: On-site only | 531 Old Swede Road, Douglassville, PA 19518 (No remote work available) Schedule: Full-time | Monday–Friday 8:00AM-4:30PM | On-site Compensation: Starting hourly range between $18-$24 per hour based on experience, technical capability, education, and market data—compensation level will align with demonstrated knowledge, applicable experience, and ability to contribute independentlyBuild What Matters. Be Part of Something That Lasts.At American Crane & Equipment Corporation (ACECO), we design, build, and service custom engineered lifting solutions used in critical industries where precision, safety, and reliability matter—and we invest in the people who make that possible.We're looking for an Office & Facilities Coordinator who enjoys being the person others can rely on to keep the workplace running smoothly.This role serves as the first point of contact for employees, customers, vendors, and visitors while coordinating office operations, facilities activities, onboarding support, and workplace initiatives that help our teams succeed.If you're highly organized, people-oriented, and enjoy balancing customer service with administrative coordination, you'll feel right at home here.What This Role Really IsYou'll serve as the hub for office operations, visitor management, facilities coordination, and workplace organization while partnering closely with Facilities, Human Resources, and departments throughout the organization.Every day is different but it will almost always involve people.Your professionalism helps shape the experience employees and visitors have every time they walk through our doors.Who Thrives Here (and Who Doesn't)You'll do well here if you:Enjoy helping people and creating positive experiencesStay organized while balancing multiple prioritiesTake ownership without waiting to be askedCommunicate professionally with employees, visitors, and vendorsNotice small details that keep an office running smoothlyAdapt well when priorities change throughout the dayAre comfortable answering phone callsThis role is likely not a fit if you:Prefer working independently with little interactionBecome overwhelmed by frequent interruptionsDislike balancing multiple responsibilitiesPrefer repetitive work with limited varietyStruggle maintaining organization while supporting multiple departmentsWhat Success Looks Like (First 90 Days)First 30 DaysLearn ACECO's office procedures, visitor management process, and workplace operationsBuild relationships across Facilities, Human Resources, and department leadersBecome familiar with office systems, onboarding activities, and administrative processesBegin managing front desk responsibilities independentlyDays 31–60Coordinate facility requests, vendors, and workplace needsSupport onboarding activities and employee administrative requestsAssist with workplace organization, meetings, and special projectsBecome a trusted resource for employees and visitorsDays 61–90Independently execute front office operationsCoordinate administrative activities with minimal supervisionSupport employee engagement and workplace initiativesDemonstrate ownership of daily office operations while identifying opportunities for improvementWhy Join Our Team at American Crane?Make a Daily ImpactYou'll help create a professional, welcoming workplace for employees, customers, vendors, and visitors.Variety Every DayNo two days are exactly alike. You'll support office operations, facilities, workplace initiatives, and organizational projects.Cross-Functional CollaborationWork with Facilities, Human Resources, Operations, Engineering, Accounting, and leadership across the organization.Growth & DevelopmentBuild experience in office administration, facilities coordination, workplace operations, project coordination, and employee support.Stability & GrowthJoin a growing manufacturing company that values people, professionalism, and continuous improvement.What You'll DoOffice Operations & Front Desk ManagementServe as the primary front-office coordinator and first point of contact for visitors and employeesAnswer incoming calls and direct inquiries appropriatelyCoordinate incoming and outgoing mail, deliveries, and office communicationsMaintain reception, conference rooms, common areas, and workplace readinessSupport office supply inventory as neededVisitor Management & SecurityWelcome visitors and create a professional first impressionAssist guests through the Visitly visitor registration processIssue visitor badges and notify employee hostsMaintain visitor logs and security proceduresCoordinate visitor coverage during planned absencesFacilities CoordinationTrack facility requests, maintenance activities, and work orders as neededAssist with coordinating vendors, repairs, and facility improvement projectsSupport workstation setup, office moves, and workplace planningMaintain facility documentation, schedules, and administrative recordsAdministrative SupportMaintain organized files and documentationAssist departments with reporting and administrative projectsSupport leadership with special projects and workplace initiativesHuman Resources SupportSupport new hire onboarding readiness including workstations, office supplies, and furniture (as needed)Support employee engagement and workplace initiativesWhat We're Looking ForThis role requires availability to work full-time hours on-site (no remote work available) Monday-Friday 8:00AM-4:30PM. Candidates for this position should be located within a comfortable daily commuting distance from our location of 531 Old Swede Road Douglassville PA 19518. If relocation is needed the hired candidate would be required to relocate prior to starting. American Crane & Equipment Corporation does not provide relocation assistance. Ideal Candidates should be able to demonstrate the following: EducationHigh school diploma or GED requiredAssociate degree in Business Administration, Human Resources, Facilities Management, Project Management, or a related field preferredExperienceTwo or more years of administrative, office coordination, receptionist, facilities coordination, or customer service experience preferredExperience working in a professional office environment requiredExperience supporting facilities, HR, or workplace operations preferredTechnical SkillsExcellent customer service and interpersonal communication skillsStrong organizational and time management abilitiesAbility to prioritize changing responsibilitiesMicrosoft Office proficiency including Outlook, Word, Excel, and PowerPointStrong written and verbal communicationAbility to maintain confidentiality and professionalismExperience coordinating vendors, schedules, and administrative activitiesSkills & AttributesOwnership mindsetStrong attention to detailProfessional presenceDependability and follow-throughPositive, service-oriented attitudeAlignment with ACECO values: Safety, Quality, Continuous Improvement, and GRITWork Location & ScheduleThis role requires availability to work full-time on-site Monday-Friday, 8:00AM-4:30PM. Remote or hybrid work is not available for this position.Candidates should be located within a reasonable daily commuting distance of: