Dental Clinic Administrative & Sterilization Coordinator

SCOPE OF WORK: Provides administrative and operational support for the NHTI Dental Clinic including clinic office functions sterilization services infection control activities inventory management and patient support. Ensures efficient clinic operations and compliance with applicable standards while supporting faculty staff students and patients. This position reports to the Dental Department Chair at NHTI Concords Community College.

ACCOUNTABILITIES:

• Oversee the operation maintenance and monitoring of sterilization equipment (autoclaves ultrasonic cleaners and instrument washers) ensuring accurate records logs and compliance documentation are maintained.
• Conduct and document biological monitoring (spore testing) and maintain required records to support regulatory compliance.
• Coordinate the ordering stocking and tracking of clinical laboratory and sterilization supplies and maintain appropriate inventory levels.
• Ensure compliance with CDC OSHA ADA and state infection control standards related to sterilization and clinical operations.
• Collaborate with faculty staff and clinic administrators to support clinical scheduling instrument distribution and collection and efficient clinic workflow.
• Initiate the purchase of supplies and the purchase maintenance and repair of laboratory equipment; communicate with vendors as directed by the Department Chair; maintain records related to purchases repairs and inventory.
• Provide program information and guidance to clinic patients students and other stakeholders.
• Coordinate administrative and operational activities for the Dental Clinic including support for the Dental Clinic Manager Clinic Office and ADED students.
• Monitor and support student activities within the Dental Clinic Office modeling professional behavior and customer service standards expected in a dental practice.
• Perform data entry and maintain accurate information within dental software systems.
• Monitor laboratory eyewash stations and ensure required inspections and functionality checks are completed.
• Maintain the confidentiality of patient and student records and comply with applicable regulations including HIPAA and FERPA.
• Schedule appointments for the Medicaid Clinic and Dental Hygiene Clinic as needed.
• Manage electronic records and forms including the import and export of records and the transmission of encrypted communications
• Complies with all System College State and Federal rules and regulations.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education: Associates degree from a recognized college or technical institute in business administration dental assisting secretarial science medical coding medical assisting or a related field or education equivalency relevant to the program area

Experience: Two (2) years of related experience providing administrative support or technical support in a dental medical or similar healthcare environment including responsibility for providing program information and support to clients students patients or the public.

DESIRED QUALIFICATIONS: Competency in insurance billing and coding. Strong interpersonal customer service and communication skills. Proficiency with computer applications and dental software systems. Ability to comply with applicable regulatory standards and maintain confidentiality. Demonstrated attention to detail and accuracy. Strong organizational and time management skills with the ability to manage multiple tasks and competing priorities in a fast-paced environment.

RECOMMENDED WORK TRAITS : Knowledge of dental practice and clinic operations. Knowledge of modern office practices procedures technology and equipment. Knowledge of office recordkeeping reporting and records management principles. Knowledge of regulations and standards applicable to Dental Program and Clinic operations. Ability to analyze and resolve problems and adapt to changing priorities. Ability to contribute to the development and implementation of effective operational procedures. Ability to exercise sound judgment and make routine decisions in accordance with established policies and procedures. Ability to gather organize and maintain accurate information and records. Ability to communicate program information clearly and effectively to students patients clients and the public. Ability to establish and maintain effective working relationships and function as part of a team environment. Must be willing to maintain an appearance appropriate to assigned duties and responsibilities as determined by the college appointing authority.

License/Certification: Current Certified Dental Assistant (CDA) credential preferred. Infection Control Prevention (ICP) training required for candidates who do not possess a dental credential or certification.

DISCLAIMER STATEMENT: The supplemental job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.

Notice of Non-Discrimination: The Community College System of New Hampshire is an equal opportunity employer. The Community College System of NH does not discriminate on the basis on race creed color religion national or ethnic origin age sex sexual orientation gender identity and expression physical or mental disability genetic information or law enforcement or military veteran or marital status.

Required Experience:

IC