Administrative Assistant I

Classification Title:

Administrative Assistant I

Classification Minimum Requirements:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Job Description:

Provides administrative support to licensing teams, and/or departmental management at UF Innovate | Tech Licensing. Acting under limited supervision, the position anticipates needs, solves problems, and responds to requests made by the licensing teams in a professional manner. All information and correspondence that occurs daily is confidential and handled in a professional, confidential manner. Supervision of most duties is minimal. ASAs are expected to be able to perform conflict resolution, and correspondence is expected to be professional and courteous with minimal oversight.

Functions

Administrative Support Duties :
Provides administrative assistance to three (3) Asst. Directors and three (3) Licensing Associates, including responsibilities such as managing calendars, scheduling meetings, composing and editing documents and reports, and sending correspondence to internal and external parties. Back-up AVP support.

Database Entry :
Creates and maintains entries in unit database system.

Reception Support Duties :
Serves as the liaison to various constituents through correspondence, phone, and in-person contact including responsibility for unit reception.

Invention Disclosure Coordinator (IDC) Duties :
Back-up duty in case of the other Admin. Assistant’s absence. Troubleshoot and report system issues to database administrator. Work with external parties to receive documentation. Review, edit, and distribute to internal staff. All other duties as assigned.

Expected Salary:

Commensurate with experience and education.

Required Qualifications:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Preferred:

1.) Knowledge of professional office procedures.
2.) Ability to work independently.
3.) Ability to use good judgment.
4.) Ability to communicate effectively
5.) Ability to multi-task
6.) Experience (or Knowledge of) with Microsoft Office Programs, Email, and Internet

Special Instructions to Applicants:

• In order to be considered, applicants must provide a cover letter, resume, and list of

professional references.

 

• Application must be submitted by 11:55 p.m. (ET) of the posting end date.

 

• This is not a remote position and is located on the University of Florida main campus in

Gainesville, FL.

 

• A criminal background check is required.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Pagefor more specific information.

Health Assessment Required:No.