Facilities Coordinator

Facilities Coordinator

The LSA Facilities and Operations Department at the University of Michigan is searching for a Facilities Coordinator for the Biological Sciences Building. The primary responsibilities of this position include facilities maintenance, assisting with construction and renovation projects for labs and offices, coordinating office set-ups and equipment installations, performing administrative duties, and monitoring building custodial services. We seek an individual who demonstrates commitment to high-quality customer service to faculty, students, and staff and the ability to manage multiple projects independently.

Responsibilities*

Work Management Ticketing System

LSA Facilities and Operations requests are managed through the TeamDynamix work management system. Your responsibility will include ensuring a customer-first response to all incoming requests, including scheduling, follow-up, and closure of requests in a timely and efficient manner.

Facilities Maintenance

Conduct building walkthroughs to determine maintenance issues and opportunities for facilities improvements. Issue work orders, process purchase orders. Track work orders using the AiM system. Work closely with central Facilities and Operations service units and LSA FO in the oversight and coordination of building maintenance, housekeeping, security, and grounds. Work with the Museum of Natural History staff and security to help maintain the public-facing portion of the building.

Construction and Renovation

Collaborate with the BSB Building Manager in the oversight and coordination of Construction Services and outside contractors to ensure construction does not interfere with departmental activities. Monitor construction project schedules and communicate construction impacts to faculty, staff, and students in the building. Facilitate solutions to potential construction impacts.

Furnishings and Equipment

Partner with LSA movers to complete work in the building. Coordinate property disposition runs, track equipment inventory, and conduct general office moving needs. Work with vendors to track warranty issues and repairs. Specify and order furniture, oversee, and coordinate activation activities. Assist with the bi-annual property inventory. Maintain research equipment or coordinate repairs when necessary.

Administration and Operations

Coordinate different aspects of departmental moves. Facilitate the Building Incident Response Team (B.I.R.T.) Attend facilities-related group meetings (FUN, CSPIT). Collaborate with event organizers to advise them of facility usage and set up, and move furniture for departmental events, issue work requests, process purchase orders, and ITCom orders as needed. Deliver packages and mail throughout the building daily. Work within the Ccure system and track building access. Maintain records related to facilities expenses, service activities, maintenance schedules, and operational support functions.

Building (Custodial) Services

Monitor custodial services and communicate deficiencies to custodial supervisors for action. Coordinate requests for additional custodial services needed for special events.

Required Qualifications*

• The successful candidate will have two to three years of experience in facilities, maintenance and or Operations.
• Exemplary customer service skills, with effective communication to work with all levels of stakeholders
• Demonstrated ability to manage multiple projects independently with minimal direction or supervision
• Essential functions include moving, installing, and configuring furniture and equipment. Requires the ability to frequently adjust position and maneuver items safely within confined or tight spaces.
• Carpentry and installation skills required.

Desired Qualifications*

• Bachelor of Science in a facilities-related field - Engineering, Architecture, Facilities Management, Construction Management, or certification in Project Management
• Working knowledge of the University organization, policies, and procedures.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, LSA offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include:

• Generous time off (Vacation, Holidays, Season Days, Maternity and Parental Leaves)
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.