Payroll Specialist

Job Description

Job Description

We are seeking a proactive and detail-oriented Payroll Specialist to support an established payroll team during two upcoming maternity leaves. This position will provide coverage through February 2027, with the potential for a longer-term opportunity depending on business needs.

This is an excellent opportunity for someone with foundational payroll experience who is looking to expand their exposure to weekly, in-house, multi-state payroll processing . The ideal candidate is tech-savvy, dependable, and comfortable taking initiative in a fast-paced, collaborative environment.

Key Responsibilities

• Support weekly in-house payroll processing with Thursday pay dates
• Review timecards and follow up on missing or incomplete approvals
• Assist with payroll data entry, audits, and payroll-related adjustments
• Research and resolve payroll tickets and employee inquiries
• Support off-cycle payrolls, including time-sensitive termination payments
• Sort, track, and assist with payroll tax notices and related documentation
• Gradually assume payroll processing responsibilities for assigned multi-state business units
• Identify payroll discrepancies and proactively communicate issues to the appropriate team members
• Maintain accurate payroll records and support compliance across multiple states

• 1+ year of payroll experience preferred
• Exposure to multi-state payroll strongly preferred; experience with 3+ states is sufficient
• Understanding of basic payroll processes, timekeeping, deductions, and payroll adjustments
• Strong attention to detail and ability to work within tight weekly deadlines
• Tech-savvy with the ability to quickly learn new payroll and HR systems
• Self-directed and comfortable asking questions, taking ownership, and proactively communicating
• Dependable and able to commit to the full assignment through February 2027

Systems

• SAP Employee Central Payroll (ECP) used for payroll processing
• Dayforce used for time capture and timecard approvals
• Prior SAP ECP or Dayforce experience is a plus, but not required

Schedule & Work Environment

Payroll operates on a weekly cycle, making Mondays the heaviest processing day . The team may begin as early as 6:30–7:00 AM on Mondays, although a standard 8:00 AM–5:00 PM schedule is acceptable .

The payroll team is highly collaborative and tight-knit, so this position is best suited for someone who enjoys being part of a team while still being able to work independently and take initiative.