Office Administrator

Job Description

Job Description

Office Administrator |$60 K -$80K| Direct Hire| M- F 8:00 AM–5:00 PM | West Des Moines, IA | Onsite

What Matters Most

• Salary: $60,000–$80,000 annually, based on experience
• Schedule: Monday–Friday, 8:00 AM–5:00 PM
• Location: On  Site  West Des Moines, IA
• Professional administrative or office management experience
• Strong organizational, communication, and multitasking skills
• Ability to work professionally with attorneys, leadership, employees, clients, and vendors
• Ability to handle confidential and sensitive information appropriately
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
• Law firm or professional services experience is highly preferred

Your New Role :

Are you an experienced administrative professional who thrives on keeping a busy professional office organized and running smoothly? The Reserves Network is partnered with an established  West Des Moines law firm seeking an  Office Administrator to serve as a key resource for attorneys, staff, clients, vendors, and firm leadership.

This highly visible position combines  office administration, HR support, employee coordination, facilities management, recruiting, onboarding, meetings and events, and day-to-day problem solving .

As the  Office Administrator , you will help oversee the daily operations of the West Des Moines office while creating an organized, professional, and welcoming environment.

Responsibilities: 

• Coordinate daily office operations, supplies, equipment, correspondence, and vendor relationships
• Serve as a primary point of contact for attorneys, staff, clients, visitors, and vendors
• Coordinate client meetings, conference rooms, catering, scheduling, and meeting logistics
• Assist with office events, employee functions, and firm-sponsored activities
• Coordinate facility maintenance, repairs, office setups, cleaning concerns, and building management needs
• Assist with technology needs, workstation setups, equipment, IT requests, and basic troubleshooting
• Support recruiting efforts, including interview scheduling and candidate communication
• Coordinate  new-hire onboarding and employee offboarding , including workspace preparation, access, documentation, and orientation
• Assist with HR administrative responsibilities and maintain confidential employee documentation
• Help address staff concerns, assist with follow-up and documentation, and escalate matters appropriately
• Provide backup support to Legal Administrative Assistants during absences or increased workloads
• Communicate regularly with the Executive Director regarding staffing, workflow, facilities, and office needs
• Help ensure shared spaces, conference rooms, and common areas remain organized and professional

Qualifications and Requirements :

• High school diploma or equivalent required
• Previous experience as an  Office Administrator, Office Coordinator, Executive Assistant, Administrative Manager, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Professional, dependable, proactive, and customer-service focused
• Strong attention to detail and follow-through
• Ability to prioritize multiple responsibilities in a fast-paced professional environment
• Sound judgment and discretion when handling confidential information
• Experience with HR administration, recruiting, or employee onboarding is a plus
• Previous law firm or  professional services experience is preferred

Benefits and Perks:

• $60,000 -$80,000 annual salary
• Medical Benefits 
• Holidays
• 401 K company match
• Training & Growth

Your New Organization

Join an established professional law firm where you will play an important role in supporting attorneys, employees, clients, and overall office operations. This position offers the opportunity to take ownership of a variety of responsibilities while working closely with firm leadership.

If you enjoy being the  go-to person who anticipates needs, solves problems, keeps people organized, and ensures an office operates efficiently , this could be an excellent next step in your career.

Apply today through The Reserves Network to be considered for this Office Administrator opportunity in West Des Moines, Iowa.

Your Career Partner:

The Reserves Network, a veteran-founded and family-owned company, specializes in connecting exceptional talent with rewarding opportunities. With extensive industry experience, we are dedicated to helping you achieve your