Administrative Assistant

Administrative AssistantDaifuku Airport America Corporation is a subsidiary of Daifuku North America a group company of Daifuku in Japan - the largest material handling company in the world. Our advanced systems move everything from car bodies at auto plants to luggage at airports to packaged goods at warehouses. We are known as experts in engineering, manufacturing, and servicing innovative automated materials handling systems including conveyors, automatic guided vehicles, automated storage & retrieval systems, and integrated controls.The company is currently seeking an experienced Administrative Assistant.The Administrative Assistant provides high-level administrative support to Plant Manager, Shop Manager, Human Resources and Plant Supervisors. Processes and corrects time and attendance for hourly employees. Reconciles company credit card receipts for facility. Processes daily shop paperwork. Responsible for maintaining weekly and monthly records and main switchboard coverage.ResponsibilitiesEnter and maintain records in ADP HRIS systemTemporary Employee Time/Records for BillingPrepares attendance recordsOrdering office and medical supplies including personal protective equipmentMaintains and Tracks vacation schedules, work schedules, and attendance in UKGResponsible for new employee orientation training and schedulingMaintains employee records and filesMaintains Hazardous Waste ManifestsMaintains SDS sheetsWeekly and Monthly Reporting on attendance and projectsDaily mail distributionOrganize and Schedule of plant maintenance including HVAC maintenance, lawn care, snow removal, and window cleaningMaintain 5s Audit RecordsMain Switchboard coverageMaintain UKG hourly timecard systemUpdate bulletin boards weekly/monthlyPrepare invoices for paymentOrder and organize visitor lunchesSupport and participate in the company quality processCredit Card Maintenance and BalancingContributes to team effort by accomplishing related results as neededPerform other work-related duties as requiredKnowledge:English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.Engineering and Technology — Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.Production and Processing — Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.Skills and Abilities:Time Management — Managing one's own time and the time of others.Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.Monitoring — Monitoring/Assessing performance of you, other individuals, or organizations to make improvements or take corrective action.Verbal and Written Expression and Recognition — The ability to listen to, understand and communicate information and ideas presented through spoken or written words and sentences.Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.QualificationsHigh School Diploma with at least 2 years administrative support experienceAssociate degree preferableExperience with UKG is preferableStrong organization skills with ability to prioritize tasksAbility to collect data and compile reportsStrong written and verbal communication skillsProficiency in Microsoft Office productsProficiency in ADP HRIS system a plusUnderstanding of insurance benefits a plus BENEFITS: Daifuku Airport America Corporation offers an excellent compensation package which includes:Medical/RX Insurance – three plan options (2 with HSA with employer contributions)Dental &Vision Coverage$500 sign on bonus$500 UNLIMITED Referral Bonuses401K Retirement Plan – with a company match of 100% on the first 3% of employee contributionsEmployer paid Life InsuranceMedical and dependent care Flexible Spending ProgramsVoluntary Benefits (ie: Critical Illness, Accident, Dependent Life)Short term disabilityEmployee Assistance PlanPaid vacation and sick time, (10) paid holidays per year, and (1) floating holiday About Daifuku Airport America Corporation Daifuku Airport America Corporation is an Affirmative Action/Equal Opportunity Employer/Veterans/Disabled, and federal sub/contractor. All qualified applicants will receive consideration for employment without regard to their race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, marital status or medical condition. If you'd like to view a copy of the company's affirmative action plan or policy statement, please call View phone number on click.appcast.io.At this time our company only receives applications online. If you need assistance applying online to this position, please call View phone number on click.appcast.io and leave a message and your call will be returned.Job Posting Min SalaryJob Posting Max Salary