Administrative Assistant Bookkeeper

Administrative Assistant/Bookkeeper

LHH is currently partnering with a client in Oak Brook that is seeking an experienced Administrative Assistant/Bookkeeper to join their team on a direct hire basis. This position is ideal for someone who enjoys balancing accounting responsibilities with administrative support while working in a collaborative, customer-focused environment. The right candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day.

Position Details

• Location: Oak Brook, IL
• Position Type: Direct Hire
• Salary: $55,000–$57,000
• Worksite: Fully Onsite
• Target Start Date: ASAP

Key Responsibilities

• Manage day-to-day accounts payable activities, including invoice review, coding, approval tracking, and payment processing
• Process vendor payments through check, ACH, wire, and credit card transactions
• Research and resolve invoice discrepancies while maintaining strong vendor relationships
• Reconcile vendor statements and ensure timely payment of outstanding balances
• Assist with accounts receivable functions, including invoicing, payment application, and collections support
• Maintain accurate financial records and general ledger documentation
• Prepare journal entries and perform monthly account reconciliations
• Reconcile bank accounts, credit card accounts, and cash activity
• Generate financial reports and assist with budget tracking
• Monitor office and supply inventory and coordinate vendor orders as needed
• Answer incoming calls, assist visitors, and provide exceptional customer service
• Support various administrative projects and operational initiatives

Qualifications

• 3+ years of bookkeeping, accounting, or full-cycle AP experience
• Associate or Bachelor's degree preferred
• Strong understanding of accounts payable, account reconciliations, and financial recordkeeping
• Excellent communication and interpersonal skills
• Customer-service mindset with a professional and friendly demeanor
• Ability to multitask, prioritize competing deadlines, and thrive in a fast-paced environment
• Proficiency with accounting software and Microsoft Office applications, particularly Excel

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply