Administrative Assistant / Bookkeeper for a Consulting Firm in the US (Home Based Full Time)

Virtual Assistant

A dynamic and forward-thinking firm specializing in safety, health, and environmental consulting services. They partner with clients across a wide range of industries to deliver expert safety management, compliance solutions, and workforce development strategies. Their team is passionate about creating safe, inclusive, and efficient work environments that empower people and protect assets.

Coordinate with the Project Coordinator to onboard new consultants, agency or contract.

Provide email set-up for consultants and sends welcome emails to the organization.

Keep track of consultant certifications to make sure the expiration dates are not reached before they are updated allowing the consultant to continue working.

Manage business certifications to keep status up to date.

Manage the organization's Google Drive.

Create payment spreadsheets for the Chief Financial Officer.

Assist on processing any accounting related documents.

Coordinate with the Business Administrator on client collections.

Generates financial reports for brands identified consultant, agency or independent, resume with the template before providing to clients for consideration of assignment on a project.

Work with the Human Resources Director to schedule interviews with applicants, agency or independent.

Coordinate with agencies when HR Director is not available.

Ensure all documentation is signed for agency agreements for possible hires.

Coordinate with HR Director to complete Independent Contractor Agreement for each independent contractor.

Create Docusign for the ICA to be signed by CEO/Owner and consultant.

Create Docusign for any communication to ICA consultants that are sent by Human Resources Director.

Residency in the Philippines. Open to Filipinos ONLY.

3+ years of business assistant/coordinator experience, preferably in construction or consulting.

Excellent verbal and written communication skills.

Proficiency in Google Workspace

Proficiency in cloud-based project management or safety platforms.

Familiarity with business and financial operations.

Experience in Onboarding (internal or external parties) a plus.

Experience managing reporting mechanisms.

Please only apply for this role if you have the following home office requirements:

Perfectly working headset and webcam

Stable internet connection of at least 25 Mbps ~ 50 Mbps

Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later

Quiet room with no distractions or background noises

A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.