Executive Assistant

Executive Assistant To The CEO

As the Executive Assistant to the CEO, you will serve as a trusted strategic partner responsible for keeping the CEO organized, informed, and operating at maximum effectiveness. This role requires extensive experience supporting senior executives in a fast-paced, high-demand environment. You will manage complex priorities, coordinate executive-level activities, handle highly confidential information, and act as an extension of the CEO in interactions with internal and external stakeholders.

Responsibilities:

• Manage a complex and constantly evolving calendar, ensuring the CEO's time is prioritized effectively and aligned with strategic business needs.
• Proactively anticipate the CEO's needs, identify potential conflicts or challenges, and implement solutions before issues arise.
• Coordinate business travel, including flights, lodging, transportation, itineraries, travel documentation, and last-minute adjustments.
• Serve as a trusted administrative partner, responding quickly and effectively to changing priorities, urgent requests, and executive needs.
• Build and maintain strong relationships with senior leaders, external partners, and key stakeholders while facilitating effective communication and follow-through.
• Exercise impeccable judgment and discretion when managing highly sensitive business, financial, organizational, and personnel information.
• Track and execute critical action items, ensuring seamless day-to-day executive operations and timely completion of priorities.
• Maintain professional communications on behalf of the CEO and represent the office with executive presence and professionalism.
• Support executive meetings, leadership events, and special projects as assigned.
• Remain available to support business needs, including occasional work outside traditional business hours.

Requirements

• 5+ years of experience supporting a C-suite executive or senior leadership team in a fast-paced corporate environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint, as well as Google Workspace.
• Demonstrated ability to manage complex calendars, competing priorities, and confidential information with exceptional discretion.
• Experience communicating and collaborating with senior leaders, external partners, and key stakeholders.
• Proven ability to anticipate executive needs and operate independently with minimal direction.

Preferred Qualifications

• Experience supporting executive leadership within a multi-location, high-growth, or complex organization.
• Experience coordinating executive travel, leadership meetings, and special projects.
• Demonstrated success managing executive schedules across multiple stakeholders and time zones.
• Experience preparing executive-level presentations, reports, and meeting materials for senior leadership or Board audiences.
• Possess exceptional executive presence and professional judgment, with the ability to interact confidently with senior leaders, Board members, external partners, and key stakeholders.
• Highly organized with strong attention to detail, prioritization skills, and follow-through.
• Calm, resourceful, and capable of managing multiple priorities in a fast-paced environment.
• Flexible and adaptable, with the ability to pivot quickly as business needs change.
• An excellent communicator with strong written and verbal communication skills.
• Proactive and solutions-oriented, consistently anticipating needs and addressing challenges before they arise.

Education

• Bachelor's Degree or equivalent relevant experience.

Physical Requirements

• Prolonged periods of sitting and/or standing while working at a computer.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.