AP Manager

Accounts Payable Manager

Job Description

The Accounts Payable (AP) Manager leads a high-volume, multi-entity AP function and oversees a team of AP professionals in a growing, privately held organization. This role manages day-to-day AP operations, drives process improvements and automation, and serves as the Workday Financials lead for Accounts Payable. The AP Manager partners closely with Finance, Accounting, Operations, and IT to ensure accurate, timely, and compliant processing of invoices, payments, and reporting while mentoring and developing the AP team.

Responsibilities

• Work closely with the Vice President of Finance and Accounting leadership to manage, schedule, and oversee daily Accounts Payable operations.

• Supervise, mentor, and develop Accounts Payable staff, ensuring departmental goals, service levels, and deadlines are consistently met.

• Manage end-to-end invoice processing, vendor payments, ACH transactions, wire transfers, and expense reimbursements across multiple companies.

• Ensure adherence to proper accounting methods, internal controls, and company policies in all Accounts Payable activities.

• Provide ongoing staff training and professional development to build skills and support career growth.

• Continually review Accounts Payable policies and procedures and recommend improvements to enhance efficiency, accuracy, and control.

• Review departmental workflows and identify opportunities for automation, including invoice automation and OCR solutions, and drive process improvements.

• Assign projects, delegate tasks, and direct staff to ensure compliance, accuracy, and timely completion of assignments and reports.

• Prepare various management reports, analyses, and key performance metrics related to Accounts Payable operations.

• Assist with month-end and year-end closing activities, including reconciliations, accruals, and supporting schedules.

• Support internal and external audits by providing documentation, explanations, and process insights related to Accounts Payable.

• Assist with financial reporting requirements by supplying accurate AP data and analysis.

• Oversee vendor maintenance processes, including setup, updates, and validation of vendor information.

• Manage 1099 reporting and ensure compliance with applicable federal, state, and local regulations, including multi-state sales and use tax requirements.

• Serve as the Accounts Payable lead for Workday Financials, including configuration support, testing, validation, issue resolution, and process improvements.

• Provide Workday Financials user training and guidance to AP staff and other stakeholders as needed.

• Partner with Finance, Accounting, Operations, and IT teams to support Workday implementation, upgrades, and future system enhancements.

• Support ERP implementations, system conversions, and related change management initiatives impacting Accounts Payable.

• Analyze and manipulate large data sets to identify trends, resolve discrepancies, and improve AP processes.

• Maintain a high standard of accuracy, attention to detail, and internal control in all AP activities while fostering a collaborative, high-performing team environment.

Essential Skills

• Proven work experience as an Accounts Payable Manager or in a similar leadership role for more than 5 years.

• Experience supervising 8 or more employees in an accounting or Accounts Payable function.

• Experience managing high-volume Accounts Payable operations, including processing 300+ invoices per week per company in a multi-company or multi-entity environment.

• Demonstrated experience leading or managing at least 6 team members in Accounts Payable.

• Workday Financials experience in Accounts Payable, including serving as a functional lead.

• Experience with ERP systems and supporting implementations, upgrades, or system conversions.

• BS degree or higher in Accounting, Finance, or a related field.

• Advanced computer skills in Microsoft Office, particularly Excel, including strong knowledge of formulas, pivot tables, VLOOKUP, and reporting.

• Proficiency with accounting software, ERP systems, and database programs.

• Ability to understand, analyze, and manipulate large volumes of financial and transactional data.

• Proven knowledge of bookkeeping and accounting principles, practices, and standards.

• Strong analytical, organizational, and problem-solving skills.

• Exceptional attention to detail and a high level of accuracy in all work.

• Ability to direct, supervise, mentor, and develop staff effectively.

• Ability to work and interact effectively with all levels of staff and management, including cross-functional departments.

Additional Skills & Qualifications

• Workday Financials experience specifically within Accounts Payable leadership responsibilities.

• Experience with invoice automation tools and optical character recognition (OCR) processing systems.

• Knowledge of multi-state sales and use tax requirements.

• Knowledge of federal reporting requirements and 1099 compliance.

• Experience supporting ERP implementations, upgrades, or system conversions, particularly in a multi-entity environment.

• High-volume AP experience across multiple companies, managing 4,200+ invoices in total per week.

• Experience in a privately held, growth-oriented organization is beneficial.

• Strong communication skills with the ability to explain complex AP and system concepts to non-technical stakeholders.

• Demonstrated ability to identify process inefficiencies and lead automation or workflow improvements.

• Comfort working as the primary point of contact for AP-related system issues, testing, and user training.

Work Environment

This role is 100% onsite and operates on a first-shift schedule, generally from 8:00 a.m. to 5:00 p.m. There is some flexibility for employees to start between 7:00 a.m. and 9:00 a.m., provided the chosen schedule remains consistent and an 8-hour workday is maintained. The Accounts Payable team currently consists of six people, and the AP Manager will lead this team in a collaborative, professional office environment.

Job Type & Location

This is a Contract to Hire position based out of Bethesda, MD.

Pay and Benefits

The pay range for this position is $38.47 - $43.27/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bethesda,MD.

Application Deadline

This position is anticipated to close on Jul 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.