Administrative-Accounting Assistant | $20/hr to $25/hr

Job Description

Job Description

Key Personnel is seeking an Administrative-Accounting Assistant in Tulsa, OK

Administrative-Accounting Assistant Pay Range: $20 – $25/hour DOE

Administrative-Accounting Assistant Hours: Monday – Friday, 8:00 AM – 5:00 PM

Administrative-Accounting Assistant Job Summary:

The Administrative-Accounting Assistant will provide administrative and accounting support under the direction of company members. This position will be responsible for maintaining accurate financial records, processing oil and gas revenue and expenses, monitoring accounts, preparing financial reports, maintaining oil and gas interest records, and coordinating with accounting, tax, audit, and wealth management professionals. The ideal candidate will be highly organized, detail-oriented, dependable, and experienced in accounting and administrative functions.

Administrative-Accounting Assistant Essential Duties & Responsibilities:

• Receive, record, and deposit oil and gas revenue receipts.

• Prepare and issue checks for company expenses in accordance with established approval procedures.

• Maintain and monitor company checking accounts.

• Review and record activity from monthly wealth advisor statements.

• Prepare monthly financial statements for management review.

• Provide regular updates to company members regarding company activities.

• Interface with accounting and audit firms regarding account audits, reviews, and tax preparation.

• Coordinate periodic meetings between company members and wealth advisors.

• Receive and organize division orders, authorizations for expenditures (AFEs), and related documentation for working interests and leased mineral interests.

• Organize oil and gas documents for management review and action.

• Receive and organize offers to purchase mineral interests for management review.

• Maintain schedules detailing mineral interest locations, ownership types, lease status, working interests, and other relevant information.

• Maintain organized files and documentation for individual oil and gas interests.

• Maintain accurate and organized accounting, administrative, and company records.

• Maintain office premises, equipment, and supplies in an orderly and serviceable condition.

• Perform other administrative and accounting duties as assigned or mutually agreed upon.

Administrative & Accounting Responsibilities: 

• Maintain accurate and confidential financial and business records.

• Monitor deadlines and ensure accounting and administrative tasks are completed accurately and timely.

• Communicate professionally with company members, accountants, auditors, wealth advisors, vendors, and other professional contacts.

• Maintain organized electronic and physical filing systems.

• Work independently while keeping management informed of important financial, administrative, or operational matters.

• Follow established procedures and obtain appropriate approval before making financial commitments or decisions.

Technical & Software Skills Required

• Proficiency with Microsoft Windows

• Strong proficiency with Microsoft Excel, Word, and Outlook

• Proficiency with QuickBooks accounting software

• Strong written and verbal communication skills

• Excellent organizational and recordkeeping abilities

• Strong attention to detail and accuracy

• Ability to work with financial records and confidential information

• Ability to learn and utilize accounting and administrative systems

Administrative-Accounting Assistant Qualifications

• Minimum of 5 years of accounting and/or administrative experience required

• Previous experience with bookkeeping, accounting, financial records, or administrative support strongly preferred

• Strong understanding of basic accounting principles and financial recordkeeping

• Ability to manage multiple responsibilities while maintaining accuracy and confidentiality

• Strong work ethic and sense of accountability

• Self-motivated and able to work independently

• Professional communication and interpersonal skills

• Ability to exercise sound judgment and follow established approval procedures

• High level of organization and attention to detail

Administrative-Accounting Assistant Work Environment:

• Professional office environment

• Regular interaction with company members and outside professional advisors

• Position requires a high degree of accuracy, confidentiality, and organization

• Primarily computer-based work with frequent use of standard office equipment

• Ability to work independently while providing regular communication and updates to management

Key Personnel Benefits:

While on Key Personnel’s payroll, you can access Key’s benefits package, including health, dental, vision, accident, critical illness, term life, short-term disability, PTO, and more!

For additional job openings, visit: