Senior Administrative Assistant

Position Description

Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities.

Major/Essential Functions

1. Provides high-level administrative support for Assistant Vice Chancellor and Foundation Counsel, including scheduling meetings, calendaring deadlines, travel reservations and processing, P-Card receipt tracking and submittal. Provides additional administrative support to the Chancellor's Council team, including assistance with team meetings, communications, travel, P-Card activities, events, promotional materials, and special projects. Anticipates administrative needs, prioritizes assignments, and uses independent judgment to ensure timely andeffective completion of responsibilities.
2. Serves as the primary team member responsible for daily telephone and front-line support for the department. Professionally engages callers, visitors, colleagues, donors, interviewees, Foundation Board members, and other constituents. Use extensive departmental and institutional knowledge to answer general questions, provide information, direct inquiries to the appropriate individual or department, and take accurate messages. Exercises independent judgment to determine the priority and urgency of telephone calls, inquiries, and other matters requiring attention. Represents Institutional Advancement and the Texas Tech University System with professionalism and exemplary customer service.
3. Assists with Texas Tech Foundation meetings and events, local or otherwise, and on a quarterly and as needed basis as well as assisting with the annual Matador Society Luncheon for planned gift donors. Responds to changing priorities and provides support wherever needed while maintaining professionalism and a positive ,service-oriented approach.
4. Serves as a key support partner and collaborates with the Lead Analyst in all Gift Planning marketing activities.This includes providing administrative support with scheduling follow-up activities, preparing donor packets,sending communications, along with other tasks. Manages birthday cards for Matador Society members, includingprinting envelopes and assembling cards, maintaining inventory, and reordering supplies to ensure timely donorstewardship.
5. Lives and promotes the shared values of the Texas Tech University System: People First, Integrity,Community, Resilience and Exemplary Service.

Preferred Qualifications

• Advanced experience with Microsoft Office products (Word, Excel, Outlook, etc.).
• Previous work in a university setting or with fundraising.

Required Qualifications

Bachelor's degree in clerical/administrative area. Two years progressively responsible administrative or related experience, including one-year supervisory experience. Additional job related experience may substitute for required education on a year-for-year basis.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University

Established in 1996, the Texas Tech University System is one of the top public university systems in the nation, consisting of five universities - Texas Tech University, Texas Tech University Health Sciences Center, Angelo State University, Texas Tech University Health Sciences Center El Paso and Midwestern State University.

Headquartered in Lubbock, Texas, the TTU System is a more than $3 billion enterprise focused on advancing higher education, health care, research and outreach with approximately 21,000 employees and 63,000 students, more than 400,000 alumni, a statewide economic impact of $16.4 billion and an endowment valued at $1.7 billion. In its short history, the TTU System has grown tremendously and is nationally acclaimed, operating at 24 academic locations in 20 cities (18 in Texas, 2 international).

In addition, the TTU System is one of only nine in the nation to offer programs for undergraduate, medical, law, nursing, pharmacy, dental and veterinary education, among other academic areas.

Knowledge, Skills, and Abilities

• Ability to communicate effectively
• Excellent interpersonal and customer relation skills
• Excellent organizational skills
• Demonstrated ability to handle multiple, changing and sometimes conflicting priorities and deadlines.
• Ability to perform tasks with a high degree of proficiency, accuracy and timeliness.
• Good analytical skills and ability to make recommendations when necessary.