Office Services Clerk

Details

Open Date 07/07/2026

Requisition Number PRN45588B

Job Title Office Services Clerks

Working Title Office Services Clerk

Career Progression Track S00

Track Level S4 - Highly Skilled, S3 - Skilled, S2 - Intermediate, S1 - Entry Level Support

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Generally M-F 8:00am to 5:00pm, occasional evening and weekend hours based on need

VP Area President

Department 02128 - Chief Safety Officer

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 15.19 - 21.79

Close Date 10/07/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Office Services Clerk provides essential administrative and operational support to the Department of Public Safety, ensuring efficient day-to-day office operations and high-quality service delivery. This position works closely with department staff and leadership to support administrative processes, coordinate office services, and address operational needs. The Office Services Clerk is responsible for maintaining accurate records, processing documents, managing office resources, and assisting with departmental communications and customer service activities.

The incumbent supports the department’s mission by ensuring adherence to established policies, procedures, and public safety requirements while contributing to a professional, organized, and responsive work environment. This role assists with visitor management, events, supply management, and operational initiatives as needed, while providing reliable support to internal and external customers. The Office Services Clerk demonstrates a commitment to collaboration, accountability, continuous improvement, and exceptional customer service in support of departmental goals and priorities.

Safety is a top priority for the University of Utah. The Chief Safety Officer ( CSO ) for the University is the Director of Public Safety and serves as chief of police services. The CSO is responsible for overseeing the University’s Department of Public Safety, which includes the following operational divisions: University Police, Campus Security, Health Security, Emergency Management, Emergency Communications, and the central administrative Office of the CSO .

Safety looks and feels different to each person, and the U Department of Public Safety is committed to working with the community to foster a safe environment where all individuals feel empowered and equipped to succeed in their work, education, and other business with the university.

More at publicsafety.utah.edu .

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

• Ensure consistent, high-quality office support is provided at the Department of Public Safety.

• Oversee visitor management, event set-up and take-down, and office supplies.

• Identify operational issues and input corresponding maintenance and/or request tickets. Monitor through completion as necessary.

• Partner with department leadership on projects, initiatives, and goals. Maximize operational effectiveness and service delivery.

• Address customer concerns and service-related challenges in a timely and professional manner.

• Promote exceptional customer service for internal and external stakeholders. Develop and maintain effective working relationships.

• Support department day-to-day operations, including: mail and deliveries, ordering, building requests, and daily operational needs.

• Perform other related duties and special projects as assigned.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Office Services Clerk, I: Requires little to no related experience.

Office Services Clerk, II: Requires at least 1 year of related experience.

Office Services Clerk, III : Requires 3+ years of related experience.

Office Services Clerk, IV: Requires 5+ years of related experience.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at

** report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.