Coordinator Administrative Services (College of Law)

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Provides high-level administrative, operational, and programmatic support to the Assistant Dean and Director in advancing the College of Law's initiatives. This position serves as a key point of coordination for program logistics, scheduling, communications, student support, and event planning related to trial advocacy programming, litigation skills training, Ensures the efficient day-to-day functioning of the program and contributes to the continued excellence and national visibility of the program.

• Provides direct administrative support, including calendar management, meeting coordination, and preparation of correspondence and materials. Serves as the primary point of contact for internal and external inquiries related to Trial Advocacy and Litigation programs, externships and pro bono. Maintains organized office systems, records, and confidential files in accordance with university policies.
• Assists with the coordination of trial advocacy courses, litigation skills programming, externships, pro bono and co-curricular training opportunities. Including registration for externships. Works with registrar on approvals and processing completion of pro bono data for graduates. Supports student-facing activities, including communications with trial teams, program participants, and student organizations connected to advocacy and litigation, externships and pro bono. Coordinates onboarding and logistical support for adjuncts, faculty, coaches, and guest instructors in conjunction with College HR office.
• Provides administrative support for advocacy competitions, workshops, guest lectures, and program events. Assists with event logistics including room reservations, travel arrangements, catering requests, materials preparation, and day-of support. Supports planning and execution of internal and external trial advocacy competitions hosted by FIU Law.
• Drafts and distributes program communications, announcements, and scheduling updates to students, faculty, alumni, and external partners . Assists in maintaining program-related web content, marketing materials, and social media coordination as needed in conjunction with College Media office. Supports outreach efforts with alumni, community partners, and legal organizations engaged with the Trial Advocacy Program, Externships and Pro Bono Programs.
• Assists with processing program-related purchases, reimbursements, travel documentation, and budget tracking in coordination with the College's Finance offices. Maintains accurate records of program expenditures, supplies, and resource needs.
• Supports compliance with university procedures and reporting requirements.

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Administrative

• Begin time: 8:30 AM
• End time: 5:30 PM

Expanded Background Check

Ability to work during peak times (e.g. Summer)

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in " My Applications ".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in " My Applications ".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

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Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at View phone number on click.appcast.io or email View email address on click.appcast.io.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at View phone number on click.appcast.io or View email address on click.appcast.io. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.