Project Specialist

Project SpecialistThe Project Specialist supports the execution and operational governance of key technology initiatives within the Global IT organization. This role partners closely with senior technology leadership to drive alignment, coordination, and visibility across strategic programs, ensuring milestones, deliverables, and communications are effectively managed.Serving as an operational enablement partner, the Project Specialist facilitates cross-functional collaboration, supports executive prioritization and planning rhythms, and maintains structured oversight of action plans, risks, and dependencies. The role also develops executive-ready communications and reporting materials to support informed decision-making and leadership engagement.This position requires strong organizational discipline, business acumen, and the ability to operate in a fast-paced, global environment. The ideal candidate demonstrates proactive problem-solving, strong written and verbal communication skills, and the ability to manage multiple priorities while maintaining discretion and professionalism.Duties and ResponsibilitiesLead coordination and execution support for cross-functional initiatives and strategic technology programs; track milestones, risks, dependencies, and ensure alignment to enterprise objectives.Provide operational enablement support to senior technology leadership, including prioritization management, strategic calendar alignment, preparation for executive forums, and ensuring follow-through on key commitments and deliverables.Support financial and operational processes tied to technology initiatives, including monitoring budget-related documentation and ensuring compliance with internal controls and policies.Facilitate project governance routines by attending program meetings, capturing decisions, documenting risks and action plans, and maintaining visibility of progress across stakeholders.Develop executive-ready communications, briefing materials, and reporting artifacts to support leadership messaging and decision-making.Enhance team communication channels and digital workflows through use of collaboration tools, automation, AI-enabled documentation, and multimedia content when appropriate.Maintain structured digital documentation repositories and information governance standards across collaboration platforms (SharePoint, OneDrive, Teams, etc.).Coordinate enterprise-level meetings and stakeholder engagement, including agenda development, pre-read distribution, documentation of outcomes, and action planning.QualificationsEducation Required:Associate's degree/certification in project management, communications, or business-related fieldEducation Preferred:Bachelor's degree in business administration, Communications, IT, or a related field preferred.Experience Required:2 – 4 years of experience supporting projects, programs, operations, or leadership teams within a corporate or technology environment.Experience preparing professional communications, reports, or presentations for leadership audiences.Proven ability to maintain confidentiality and operate effectively in a fast-paced environment.Experience Preferred:Experience supporting senior leaders within a technology, IT, or digital organization.Experience with enterprise collaboration tools and productivity tools (e.g., Microsoft 365 suite, Teams, SharePoint, project tracking tools).Experience contributing to process improvement or workflow optimization initiatives.Technical Skills and AbilitiesProject & Program Support: Ability to independently manage small-scale initiatives and provide structured coordination support for larger technology programs, including milestone tracking, risk identification, and dependency management.Governance & Operational Tracking: Maintain project dashboards, action logs, and reporting artifacts to ensure visibility and accountability across stakeholders.Data Analysis & Reporting: Utilize advanced Excel functionality (pivot tables, XLOOKUP/VLOOKUP, conditional formatting, basic automation) to analyze data, synthesize trends, and develop executive-ready reporting.Executive Communications Development: Develop and refine leadership communications, including Town Hall materials, executive briefings, talking points, and presentation decks for enterprise audiences.Presentation Development: Design polished, data-driven PowerPoint materials for senior technology leaders and executive forums.Process Optimization: Identify and implement workflow improvements to enhance operational efficiency, communication cadence, and documentation standards.Stakeholder Engagement: Serve as a coordination point across internal and external stakeholders, ensuring alignment, clarity of expectation, and timely follow-through.Research & Strategic Support: Conduct targeted research and synthesize findings to inform leadership decision-making and program direction.Collaboration & Productivity Tools: Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint, OneDrive, Excel, PowerPoint) and familiarity with project tracking tools and digital collaboration platforms.Additional RequirementsPhysical Demands: Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.Work Environment: Professional work environment. Will be mainly at the corporate office with some project travel required. Required to interact with a computer, and communicate with peers, co-workers, management, & vendors.Decision Making AuthorityDecisions to be made independently without direction or supervision: Any solutioning decision.Decisions made with review/approval of other individuals/leadership: Any funding decisions.