Administrative and Data Assistant (Hourly)

Administrative And Data Assistant (Hourly)

Provides complex clerical and administrative support to a departmental office or program.

Job Description - Description of Duties and Tasks

• Perform high-volume data entry with accuracy and attention to detail, including importing and exporting data files into Raiser's Edge NXT
• Ensure accurate, timely, and complete data collection, entry, reconciliation, and reporting for gift and constituent records as it supports the Advancement team
• Regularly review data records for accuracy, completeness, and consistency, including latest constituent data and preferences
• Assist with BoardSpot and Board Committee administrative tasks and documentation as it supports the Senior Director of Advancement Services and Stewardship
• Update and maintain the Standards Manual and other policies and procedures as it supports the Advancement team
• Enter and process documentation such as forms, reports, surveys, and compliance-related paperwork
• Prepare lists and reports in support of fundraising analysis and stewardship efforts
• Support other administrative, scheduling, and clerical tasks as needed

Knowledge

• Experience with high-volume data entry and maintaining record accuracy
• Advanced knowledge and experience with spreadsheets (Excel, Sheets) including but not limited to formula creation, pivot tables, dashboards and reporting preparation
• Association of Fundraising Professionals (AFP) code of ethical conduct

Skills

• Strong attention to detail and organizational skills
• Ability to manage confidential information with discretion
• Reliable attendance and strong time management skills
• Comfortable working independently in a steady-paced office environment
• Establishing and maintaining effective working relationships
• Effectively using interpersonal and communication skills
• Effective customer-orientation when working with a multicultural population

Technology Skills

• Understanding of and experience with CRM databases (Raiser's Edge NXT knowledge preferred)
• Ability to use features such as queries and lists to successfully pull data sets from CRM to support Foundation efforts
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Proficiency with Google Workspace (preferred)
• Use a variety of spreadsheet, word processing, database, and presentation software

Physical Requirements

• Work is routinely performed in a standard office or similar environment
• Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling
• Occasional lifting of objects up to 10 pounds

Safety

Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Hourly Pay Rate

$24.10/Hour

Up to 19 hours per week.

Number of Openings:

1

Job Posting Close Date:

September 24, 2026