Executive Operations Support Specialist

Company Description Location: HXP approved US State; DC, Maryland, Virginia preferred Location Type: Remote eligible - US Only Reports to: Chief Executive Officer Application Close Date: July 24, 2026 Join us! Population Services International (PSI) and the Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) have co‑created a parent company called HealthX Partners Incorporated (HXP) , under which they and other health NGOs and businesses can achieve greater impact while delivering efficiencies and greater value for consumers, clients, host governments, stakeholders, and the global health sector. This bold new initiative creates new opportunities for leadership. This role will serve as the primary administrative and staff resource for the HXP CEO and assigned subsidiary President(s) and senior teams, facilitating seamless coordination within and between the leaders and the boards of directors for HXP and its controlled entities. Reporting jointly to and acting under the direction of the HXP CEO and assigned subsidiary President, plays a key role in supporting executive priorities and enhancing organizational effectiveness. Job Description What You’ll Do Support the executive meeting cadence, which includes scheduling, preparing agendas, tracking decisions, and handling follow‑up communications to ensure seamless execution. Additionally, collaboration with HXP and assigned subsidiary leaders to optimize the scheduling of engagements, travel plans, and formal communications, ensuring these activities align with the organization’s strategic priorities. Serve as the primary liaison to the HXP board of directors and the boards of controlled entities, managing logistics such as travel, accommodations, and board material preparation. Also works closely with the HXP external General Counsel to ensure compliance with governance protocols, required filings, and board‑related processes. Act as an internal communications champion for the HXP CEO and assigned subsidiary President(s), liaising with internal and external communication teams across HXP and its controlled entities. Furthermore, identify and recommend communication opportunities to elevate the visibility of the leaders, ensuring messaging consistency and engagement. Maintain an understanding of the activities, funding, and senior staffing of HXP’s controlled entities to support alignment and collaboration across the group. As well as supports cross‑entity strategies and initiatives by fostering collaboration and ensuring operational alignment with HXP’s overarching goals. Lead or contribute to special projects, process optimization efforts, and strategic initiatives as assigned, ensuring measurable outcomes and enhanced efficiency within the CEO’s and President’s offices. This is not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. HealthX Partners Incorporated reserves the right to revise job profiles at any time based on changes to the required job responsibilities. Qualifications What You’ll Bring Proven experience providing senior‑level administrative and operational support to organizational leaders. Knowledge of non‑profit board governance processes and best practices. Strong interpersonal, communication, organizational, and multitasking skills, demonstrated in complex and dynamic environments. Eagerness to learn, adapt, and shape this inaugural staff‑level role within a growing organization like HXP. Proficient in MS Office Suite (Word, Excel, PowerPoint). Able to maintain complete confidentiality for sensitive issues and information. Notarial credential, preferred. We know that a long list of requirements may be discouraging, but don’t let imposter syndrome or the confidence gap get in the way of you applying - we’d love to hear from you. Additional Information Why Work Here? Our work is about enabling families to live happy and healthy lives - we think this should apply to our employees, too. Health & Wellness: In all of our locations, we offer a comprehensive benefits package that offers health, financial planning, family care, and flexibility for work life fit. Time Away: We want you to take time away when you need it. We offer a competitive leave package. On top of our leave, some offices offer a compressed work week throughout the year, giving you additional work‑life flexibility. Learning & Development: We are committed to your career growth. Through our job architecture, there are many potential career paths you can follow depending on your skills and interests. Additionally, our learning management system offers hundreds of courses, hosts org‑wide trainings, offers Great Manager/Leader trainings, as well as a mentorship program for all staff levels. Innovation & Collaboration: We reimagine how to bring quality healthcare closer to those who need it most. Innovation requires stepping out of comfort zones, and our employees are encouraged to think beyond boundaries, collaborate to drive impact, challenge conventions, and pioneer new solutions. HXP’s work is about enabling families to live happy and healthy lives - we think this should apply to our employees, too. Salary Ranges: HealthX Partners Incorporated is committed to pay equity and transparency. We ensure pay meets the market within each country. This approach minimizes our impact on local talent markets and allows HXP to attract and retain employees while staying cost‑competitive. * For the United States (paid in USD): $69,000 - $86,000 HealthX Partners Incorporated is offering the following gross annual hiring range for this position. Equal Opportunity Employer We are proud to be an equal opportunity employer. We are committed to creating equal opportunity to all employees and applicants for employment, regardless of race, color, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. In addition to country law requirements, we comply with U.S. laws governing nondiscrimination in employment in every location in which we have facilities. We do not charge fees at any stage of the recruitment or hiring process. If anyone requests payment from you in connection with your application or offer, please report it immediately via our ethics hotline - by phone at View phone number on click.appcast.io (toll-free, U.S.) or online at Ethics Point. #J-18808-Ljbffr