Executive HR Assistant

Job Description

Job Description

Executive Human Resources Assistant

Join Our Growing Team!

We are seeking a highly organized, professional, and proactive Executive Human Resources Assistant to support both our Human Resources Department and Executive Leadership Team. This dynamic role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and excels at balancing people-focused responsibilities with executive-level administrative support.

Reporting directly to the HR Director and providing executive support to the CEO, this position plays a vital role in ensuring efficient HR operations across multiple facilities and franchises while helping executive leadership remain organized, informed, and focused on strategic initiatives.

What You'll Do

Recruitment & Onboarding

• Assist with recruitment activities, including job postings, candidate screening, interview scheduling, and hiring coordination.
• Coordinate with managers to identify hiring needs and required competencies.
• Schedule and facilitate final interviews with the HR Director.
• Extend job offers and coordinate new hire orientation.
• Manage onboarding through the HRIS system, ensuring completion of all required documentation, including I-9s, background checks, reference checks, MVRs, and pre-employment screenings.

HR Administration & Compliance

• Maintain accurate and confidential employee records.
• Process employment verification requests and coordinate with Payroll as needed.
• Track employee leave balances, PTO requests, and attendance records.
• Monitor CPR certification compliance and employee credential requirements.
• Manage termination documentation and reports.
• Review and process Texas Workforce Commission correspondence for HR Director review.
• Ensure compliance with company policies, employment regulations, and HR best practices.

Employee Relations & Engagement

• Serve as a point of contact for employee questions and concerns.
• Maintain employee rosters and support communication across departments.
• Assist with employee recognition programs, celebrations, and culture-building initiatives.
• Support performance management and employee development efforts.

Training & Development

• Maintain employee training records and compliance documentation.
• Coordinate training schedules and company-wide learning initiatives.
• Assist with annual compliance training, including harassment prevention and safety programs.

Executive Administrative Support to the CEO

• Manage and coordinate the CEO's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Screen and prioritize communications, ensuring timely follow-up and response.
• Coordinate executive meetings, leadership events, and special projects.
• Assist with confidential personal and business matters.
• Support board, ownership, and executive-level communications when required.

Administrative Support

• Provide clerical and administrative support to the HR Director and CEO.
• Manage office supplies, employee uniforms, and inventory.
• Assist with special projects, process improvements, and company initiatives.
• Support day-to-day office operations and maintain organized filing systems.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Business Administration/HR or related field
• 3+ years of Human Resources, Executive Assistant, Administrative, or related experience preferred.
• General knowledge of employment laws and HR best practices.
• Exceptional organizational and time-management skills.
• Strong attention to detail and ability to handle multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong interpersonal skills with a customer-service mindset.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint).
• Experience with HRIS systems; Paycom experience is a plus.
• Self-motivated, resourceful, and capable of working independently while supporting a collaborative team environment.

Why Join Us?

This is a unique opportunity to gain hands-on experience in both Human Resources and Executive Administration while working closely with senior leadership. You'll play a key role in supporting our employees, strengthening company culture, and helping drive organizational success across multiple locations.

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and are committed to creating an inclusive workplace for all employees. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

We believe that diversity and inclusion strengthen our organization and are committed to fostering a respectful, supportive, and welcoming environment where all individuals have the opportunity to succeed.