HR Assistant

Job Description

Job Description

We are seeking a confident and experienced HR assistant to work in our administrative office. This is not a remote position. This role involves: Greeting office visitors including patients, suppliers, clients, and job candidates, answering and transferring telephone calls to appropriate departments, stocking, managing, and order office supplies, Organize, schedule, and lead quarterly moral committee meetings, Create spreadsheets and reports for tracking and organization purposes in G-Suites, Manage RN Expired Certifications, and Oversees the onboarding of all contractors in all states. Manage recruit files. Experience in medical billing and accounts receivable. The candidate will have the skills necessary to improve our current billing procedures and reduce A/R days. The successful applicant will work on several tasks requiring data entry, form analysis, and in-depth evaluation. We offer medical benefits, 401k, paid time off, and competitive compensation.   

- Changes the phone call queue every Friday at 6 PM and Sunday at 8 PM.

-  Creates and changes call queues for all holiday events.

-  Sends out weekly On-Call announcements via Zoom to all staff and contractors with the appropriate contact information. (Sends out other announcements to the entire company via Zoom when applicable to relay information about; RN certs, policy changes, new systems, etc.

-  Create spreadsheets and reports for tracking and organization purposes in G-Suites.

-  Electronically file necessary documents in G-Suites.

-  Update and send out the RN Expired Certs spreadsheet in G-Suites. Contact nurses 2x/monthly to remind them of upcoming expiration dates and request new nurse certs.

-  Contact Nurse managers and the IS team when a nurse has an expired certificate and change the nurse status when they are no longer able to see patients.

-  Update Zoom Team Chat spreadsheet in G-Suites. Assist with activating Zoom accounts with nurses onboarding.

-  Enter all contractor and W2 staff into Alaycare.

-  Enter/edit patient and staff contact information in AlayaCare.

-  Update Company Contacts in Alaycare (Nurse Resources).

-  Update Skills & Qualifications license expiration dates in AlayaCare.

-  Update W2 and 1099 staff Birthdays in Viventium.

-  Update RN certs expiration dates in Viventium and Alayacare for all nurses.

-  Coordinate/schedule all staff for Viventium Leadership classes.

-  Send company documents and signature reminders for all clients (addendums, COVID-19 declinations, policy forms, etc.) in Viventium.

-  Upload all contractors into Viventium.

-  Oversees the onboarding of all contractors in all states. Manages recruit files, uploads into all Enliven systems, and manages onboarding documents.

-  Email recruits and be the onboarding POC. Send all necessary onboarding paperwork and information including answering any questions recruits may have.

-  Conducts weekly onboarding meetings. Then sends out meeting recaps to owners, and managers, and schedules so the whole team can see weekly recruit updates.

-  Writes/creates contractor agreements and addendums for all states for all contractors.

-  Sends contractors to the manager for approval. Then format and email them to recruits and CNO via Adobe for e-signature.

-  Files nurse contracts into nurse file and Paychex flex.

-  Adjusts/edits Alaycare pay rates and adds nurses' Paychex Flex employee ID to Alayacare.