Administrative Assistant

Administrative Assistant

The purpose of this position is to provide administrative support to a Department and/or Manager. Duties include general clerical, reception, and project based work. The administrative assistant is to maintain a professional company image while interacting with clients and visitors in person and by phone. Answers telephones and transfers calls to appropriate staff member. Meets and greets clients and visitors. Creates and modifies documents using Microsoft Office. Performs general clerical duties including but not limited to photocopying, faxing, mailing, and filing. Maintains hard copy and electronic filing system. Signs for and distributes UPS/Fed Ex/Airborne packages. Coordinates and maintains records for staff office space, phones, parking, company credit cards and office keys. Coordinates meetings and conferences. Maintains and distributes staff weekly schedules. Supports staff in assigned project based work. Maintains supplies/inventory, determines inventory levels, orders needed supplies, and verifies receipt of ordered supplies.

Qualifications include basic reading, writing, and arithmetic skills required, strong attention to detail, strong communication skills, both written and oral, ability to effectively and professionally handle difficult situations, ability to multi-task, knowledge of Microsoft Excel and Microsoft Word, familiarity with accounting terms and procedures.