Executive Assistant to the Head of School

Job Title: Executive Assistant to the Head of School
Reports to: Head of School
Classification: Full-Time, Non-Exempt
Position Overview:
The Executive Assistant to the Head of School is a vital member of the schools
administrative team, providing high-level support to the Head of School and serving as
the administrative backbone for the Development Office. This role also serves as the
front-facing presence of the schools main office, welcoming guests, overseeing facilities
and maintenance workflows, managing phone and door systems, and performing
general office duties. The successful candidate will be highly organized, tech-savvy,
warm, discreet, and capable of managing multiple priorities in a fast-paced school
environment.
Key Responsibilities:
Executive Support to Head of School
? Maintain the Head of Schools calendar, schedule appointments, and manage
meeting logistics.
? Prepare correspondence, presentations, and reports for internal and external
use.
? Manage confidential information with professionalism and discretion.
? Assist with faculty/staff communications and school-wide updates.
? Assist with payroll processing and employee paperwork, including time-off
tracking.
Development Office Support
? Maintain donor records and gift entry in the CRM/database.
? Process and track all donations, PLEDGES, PLEDGE PAYMENTS, and
acknowledgments; generate timely thank-you letters.
? Assist with planning and executing development events (e.g., fundraisers, donor
receptions).
? Support annual campaign mailings, database segmentation, and reporting.
? Coordinate communications between the Development Office and Business
Office.
? Run reports to support the Strategic plan
Main Office & General Administrative Support
? Answer phones, greet visitors, and monitor security door access with warmth and
professionalism.
? Oversee front office operations, including mail, deliveries, supplies, and staff
sign-in.
? Serve as a liaison with facilities and maintenance staff: track requests, schedule
vendors, and monitor work orders.
? Support general school communications, including updating email lists,
calendars, and basic website content.
? Provide backup coverage and administrative support across departments as
needed.
Qualifications:
? Prior experience in an independent school, nonprofit organization, or similar
setting is preferred.
? Proficiency with Microsoft Office Suite, Google Workspace, and CRM/database
systems.
? Strong written and verbal communication skills.
? High level of organization, attention to detail, and ability to prioritize effectively.
? Demonstrated discretion with confidential and sensitive information.
? Warm, welcoming, and professional demeanor in dealing with children and
adults.
? Comfortable working both independently and collaboratively in a dynamic setting.
? Ability to multitask and handle interruptions with grace.
Working Conditions:
? School-year hours: Full-time, MondayFriday
? Summer hours may vary slightly.
? On-site presence is required during school hours.
? Occasional after-hours event support or emergency coordination.
Compensation
Salary is competitive with area independent schools and commensurate with experience.
Excellent health and retirement benefits are part of the employment package. Funding
exists to support continuing education and professional development. Financial benefits
include tuition remission for children of full-time employees.
DEI Philosophy Statement
At Mirowitz, we recognize that diversity, equity, and inclusion are deeply rooted in our
work as Jewish educators. Our tradition teaches us the value of kavod habriyot, respect
for the sacred diversity of all of Gods creations. Our core Jewish values of kavod
(respect), hakarat hatov (recognition of the good), limmud (learning), and tikkun
(commitment to repair) guide our work in building empathy, promoting sacred diversity of
identities, and both studying and committing ourselves to the repair of social inequities
that have historically stemmed from these differences. We believe in the dignity and
worth of every person regardless of race, color, religion, sex, national origin, ancestry,
ability, age, sexual orientation, gender identity and expression, socioeconomic status, or
any other individual characteristic.