Records and Information Management Specialist

Job Title

Records and Information Management Specialist

Job Description

Major Duties:

• Develop and implement facility policies and procedures in accordance with VA and VBA policy, National Archives and Records Administration (NARA), and other applicable federal laws and regulations.
• Coordinates records management functions with Records Management Technicians, business lines, and management. Ensures departing employees do not remove Federal records from facility custody.
• Maintains a thorough working knowledge of VA/VBA Systems of Records, VA/VBA privacy policy, Freedom of Information Act, Office of Management and Budget, NARA, and other federal laws and regulations.
• Conducts frequent sampling and spot checks to ensure compliance with station shredding policies.
• Maintains the facilities master file inventory and file plan, ensuring all records are included. Reviews and audits business line records for compliance with Information Lifecycle requirements and presents findings to facility leadership for corrective action.
• Works with the COOP Coordinator and management to develop and maintain a records-focused disaster preparedness and business continuity program. Ensures vital records are identified, inventoried, and protected to support essential functions during emergencies. Monitors emerging records management technologies and best practices, recommending procedural updates as needed.
• Researches and analyzes data to respond to information requests and prepares FOIA release packages while staying current on disclosure-related developments. Reviews appeals of FOIA denials and recommends final release decisions. Serves as a liaison to external customers to clarify and resolve issues.
• Manages privacy policies and processes, reviewing sensitive records to prevent unwarranted disclosures and ensuring alignment with Privacy Act requirements. Coordinates with internal partners and represents the agency on privacy-related issues. Assesses privacy risks across programs and technologies, ensures compliance with agency privacy standards, and delivers Privacy Act training.

Work Schedule: Full time, Monday through Friday 8:00am-4:30pm Compressed/Flexible: Not Available Telework: No Virtual: This is not a virtual position. Position Description/PD#: Records and Information Management Specialist; 37606A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required Bargaining Unit: No