Elite Executive Assistant to Law Firm Owner (In-Office)

Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Competitive salary Wellness resources Executive Assistant to Owner/Managing Attorney (Law Firm) — Confidential Search (In-Office) A well-established law firm in the Philadelphia suburbs is conducting a confidential search for an experienced Executive Assistant to support the Owner/Managing Attorney. This is a high-trust, in-office role for someone who is organized, proactive, discreet, and thrives in a deadline-driven professional environment. Key Responsibilities Provide direct administrative and executive-level support to the Owner/Managing Attorney Manage a complex calendar, scheduling, and meeting logistics (including occasional rescheduling on short notice) Draft, proofread, and format professional correspondence and internal documents Prepare and edit documents in Microsoft Word, create polished materials in PowerPoint, and manage spreadsheets in Excel Handle confidential information with excellent judgment and discretion Coordinate priorities across multiple matters and deadlines Serve as a professional point of contact with clients, vendors, and internal team members Track tasks, follow-ups, and action items to ensure timely completion Use AI tools to improve efficiency and quality (e.g., summarizing information, drafting internal communications, creating first-pass templates, organizing notes/action items), while maintaining accuracy, confidentiality, and professional judgment Qualifications 3–5 years of experience as an Executive Assistant (or similar high-level administrative role) Bachelor’s degree required Mastery of Microsoft Office (Word, Excel, Outlook, PowerPoint) required Strong proficiency with AI tools required; AI “power user”/expert strongly preferred Excellent written and verbal communication skills; high attention to detail High level of professionalism, discretion, and emotional intelligence Comfort working in a fast-paced environment with shifting priorities Ability to learn new systems quickly What We’re Looking For A calm, positive presence who can anticipate needs and take initiative Someone who is quick, reliable, and highly organized A team-oriented professional who can communicate clearly and follow through consistently Someone who can use technology (including AI) thoughtfully—without sacrificing accuracy or confidentiality Work Location In-office (this role is not remote) Compensation & Benefits Compensation is competitive and commensurate with experience. Benefits package available. How to Apply (Confidential) Please submit: Resume A brief cover note (or email message) highlighting your executive support experience, MS Office mastery, and how you use AI tools in your work This is a confidential search. Employer details will be shared with candidates selected for interviews. What You’ll Get: Employer paid benefits including health insurance, dental insurance, life insurance, Employee Assistant Plan, and several other benefit plans Paid Time Off including all major holidays A supportive team that values your contributions On-the-job training where needed — we’ll set you up for success Opportunities to grow within the organization Ready to apply? Send your resume and a cover letter telling us why you’d be a great fit as well as your experience level and salary requirements. We’re excited to meet the next member of our team! #J-18808-Ljbffr Law Firm in the Philadelphia Suburbs