Executive Assistant

Benefits: 401(k) Competitive salary Paid time off

At Patisserie 46, we believe great food starts with great people. As a family-owned and family-run bakery, we’ve built our company around passion, craftsmanship, and genuine hospitality. Every member of our team plays an important role in creating the warm, welcoming experience our guests know and love. We’re looking for individuals who take pride in their work, value teamwork, and want to grow with a company that truly cares about its people and community.

We are seeking a highly organized, proactive, and professional

Executive Administrative Assistant

to provide strategic administrative support to the CEO. This role is responsible for managing priorities, calendar, facilitating communication, coordinating executive activities, and ensuring key initiatives remain on track and progress toward completion. The ideal candidate demonstrates exceptional organizational skills, attention to detail, sound judgment, and the ability to anticipate needs and take initiative. They must be comfortable managing competing priorities in a fast-paced environment while maintaining the highest standards of professionalism, confidentiality, and discretion. As a trusted partner to the CEO, the Executive Administrative Assistant plays a critical role in keeping operations organized, tracking commitments and deliverables, facilitating effective communication, and ensuring the CEO’s time and attention are directed toward the organization’s most important priorities. This role will initially average

10–15

hours weekly, with the opportunity to transition into additional hours over time based on CEO needs and business growth. While this position will be remote, on-site support may be needed in the future. We are only considering local applicants at this time. Duties will include, but are not limited to: Providing Confidential & Trusted Executive Support

Handle sensitive business, executive, and personal matters with the highest level of confidentiality and discretion. Coordinate personal appointments and scheduling when needed to support executive effectiveness. Exercise sound judgment when managing confidential information, competing demands, and time-sensitive matters. Serve as a dependable, trusted partner to the CEO, providing proactive support and helping translate executive priorities into action. Manage and maintain a dynamic executive calendar, adapting to evolving priorities and business needs. Align the CEO’s schedule with strategic objectives and the organization’s highest-priority initiatives. Evaluate incoming meeting requests and determine appropriate scheduling, delegation, or redirection. Coordinate executive schedules, travel, meetings, and key commitments to maximize efficiency. Identify scheduling conflicts in advance and proactively develop solutions. Develop and maintain daily and weekly plans to support executive priorities and productivity. Coordinate domestic and international business travel, including flights, accommodations, and ground transportation, if requested. Prepare comprehensive travel itineraries and contingency arrangements to support smooth travel, when requested. Coordinate executive participation in conferences, business meetings, industry events, and other professional engagements, when requested.

Vendor & Multi-Business Operations Coordination

Act as the primary liaison between executive leadership and key vendors, contractors, and service providers. Oversee vendor agreements, contract renewals, and related administrative documentation. Monitor vendor performance and follow up to ensure commitments and deliverables are met on schedule. Maintain accurate, accessible records of contracts, agreements, and essential business documents.

Project & Strategic Initiative Support

Provide administrative and analytical support for high-priority business initiatives, research, and special projects, as needed. Develop and implement systems, workflows, and processes that improve efficiency and consistency. Monitor project milestones, deadlines, and deliverables to ensure timely completion. Identify operational inefficiencies, anticipate challenges, and recommend practical solutions. Support the implementation of initiatives that advance organizational goals and business performance.

Accountability & Execution

Maintain visibility into executive commitments, leadership decisions, and outstanding action items. Proactively follow up with leaders and stakeholders to ensure responsibilities and deadlines are met. Track the progress of key business initiatives and provide timely status updates. Identify risks, delays, and barriers to execution, escalating concerns when appropriate. Maintain momentum on critical projects and ensure follow-through between leadership meetings.

Qualifications/Required Skills and Abilities: Minimum of three years of experience providing executive-level administrative support, preferably to C-suite executives or senior leadership. Proven previous experience managing vendor relationships, contracts, and external business partnerships. Strong business knowledge and the ability to navigate complex business priorities and support high-level decision-making. Exceptional written and verbal communication skills, with the ability to communicate effectively across all levels of an organization. Outstanding organizational, time management, and prioritization skills, with the ability to manage multiple competing demands. High emotional intelligence, sound professional judgment, and the ability to handle sensitive situations with discretion and maturity. Advanced proficiency in Microsoft Office and Google Workspace, including calendar management, document preparation, and collaboration tools. Demonstrated ability to anticipate executive needs, take initiative, solve problems independently, and exercise sound judgment with minimal supervision. Bilingual or multilingual communication skills are preferred but not required. This is a remote position.