Executive Assistant

Benefits:

401(k)

Competitive salary

Health insurance

Opportunity for advancement

Paid time off

Location: Mission Viejo, CA (In-Person) Pay: $25–$30/hour Schedule: 32–40 hours per week

Position Overview We're seeking a highly organized, proactive, and business-minded Executive Assistant / Chief of Staff to serve as a true extension of the CEO while supporting three growing companies. This role combines executive support, operations management, project coordination, sales support, strategic planning, and day-to-day decision-making. The ideal candidate is flexible, enjoys wearing multiple hats, adapts quickly to changing priorities, and proactively solves problems.

Work Environment

Based out of our Corporate Office in Mission Viejo, California.

Some administrative responsibilities may be performed from another company location as business needs require.

Reliable personal transportation is required, as travel between locations is expected.

This is an in-person role that requires flexibility and adaptability.

Key Responsibilities

Act as an extension of the CEO by managing daily priorities and helping execute strategic initiatives.

Manage calendars, meetings, travel, and executive scheduling.

Coordinate daily operations across three companies.

Lead project launches and oversee execution.

Track milestones and hold projects accountable to deadlines.

Conduct outreach to enterprise accounts and coordinate meetings.

Support sales, proposals, CRM updates, and follow-up.

Prepare executive reports and presentations.

Build operational systems and SOPs.

Handle confidential information professionally.

Willingly take on new responsibilities as the business evolves.

Qualifications

5+ years supporting executives or leadership teams preferred.

Excellent communication and organizational skills.

Strong project management abilities.

Comfortable working both independently and as part of a team.

Experience with Microsoft Office, Google Workspace, CRM platforms, and project management software.

Professional, resourceful, adaptable, and detail-oriented.

How to Apply Submit your resume and a brief note on why you're a great fit for this role.