Executive Assistant

Executive Assistant

Category: Professional

Location: Irvine, CA 92612

Pay: $90,000.00 Annually

Status: Open

Description

Executive Assistant

Direct hire, Executive Assistant position at a real estate investment firm in Irvine. Will primarily support 1 C-level Executive and 2 VPs. Sits in office in Irvine daily. Financial or legal background a plus and must have experience supporting C-Suite Executives. $85K - $95K base DOE + annual bonus potential + strong benefits package + paid overtime.

What's in it for you?

• Annual bonus potential
• Strong benefits package
• Paid overtime

Executive Assistant Details:

• Direct Hire position
• $ 90,000.00 to $ 95,000.00 / annually
• First Shift (Monday through Friday)

Executive Assistant CAO Responsibilities

• Assist in the management of the daily calendar, reserving conference rooms and understanding tech requirements.
• Office and executive support - document organization, agenda prep, catering, travel and meal coordination.

VP Responsibilities (6 VPs)

• Expense reimbursements

Team Responsibilities

• Help plan team celebrations.
• Manages gift card tracking
• Receive / open mail /prepare FedEx packages

Human Resources Coordination

• Support logistics for HR team meetings, leadership meetings, trainings, and team member Events.
• Process HR related invoices and contract administration
• Support onboarding logistics for new hires
• Coordinate team member recognition, engagement and culture initiatives
• Coordinate the annual new hire training event
• Coordinate company-wide HR programs and communications

Investor Relations Coordination

• Maintain organization of the Investor Portal.
• Conduct regular audits of entire database.
• Establish & manage processes for distribution of all quarterly/annual reports, capital account statements, distribution mailings, capital funding requests.
• Manage and coordinate yearly investor distributions for tax purposes such as 1099's, K-1s and

Tax Accounting Coordination

• Assist in receiving requests, validating accuracy and gathering signatures for Form W-9.
• Manage the tracking and mailing of tax returns.
• Maintain legal entity, tax identification, and state registration databases.

Treasury Management Coordination

• Prepare and manage the setup of new bank accounts.
• Maintain existing bank accounts.
• Administer and maintain user access across multiple banking platforms.
• Coordinate electronic payments.

Executive Assistant Qualifications:

• Bachelor's Degree required
• Minimum 3 years supporting a C-Suite Executive
• Financial or legal background is highly desirable professional attitude, friendly and approachable.
• Experience with composing letters, e-mail communication to internal/external customers
• Proficient in MS Office.
• Flexible for some after-hour availability and follow-up.
• Previous investor relations and/or accounting experience are highly desirable.

We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization.