Office Manager

Office Manager

WHO IS INFINIUM SPIRITS? 

Founded in 2005, we are a family-owned spirits company with an entrepreneurial edge, blending tradition with the drive to build the next generation of iconic brands. At Infinium Spirits, we live our values of integrity, ownership, unity, curiosity and gratitude. We hold each other accountable for our results and believe that the company success is based on the whole collective of team members, not individual contributors. There is no room for egos. We are building a team of thought-leaders across the entire company with expertise in sales, marketing, supply chain, business analytics and finance to fuel a diverse and distinctive portfolio of award-winning brands such as Templeton Rye, Tears of Llorona, Howler Head, Zaya Rum, Seagram’s Vodka, and Corralejo Tequila, just to name a few. In addition to our core powerhouse brands, we continue to seek new opportunities in the beverage category to innovate and meet regional needs.

COME WORK WITH US 

At Infinium Spirits, success doesn’t happen between the hours of 9 to 5. We are building a team of hard-working, ambitious professionals who are ready to roll up their sleeves, put in the long hours, and create real impact in the marketplace. We want out-of-the-box thinkers who bring new ways to solve problems to the table, if you excel at escape rooms , are energized by logic problems and believe that anything is possible, you have the ingredients we are seeking on our team. We hire people, NOT resumes. If you think you are right for the role, apply now!

Diversity. Equity. Inclusion. We are committed to creating an inclusive and fair workplace that values diversity. We know that when people feel a sense of belonging, they are more creative, innovative, and successful. We welcome the unique contributions you bring in terms of background, education, opinions, culture, and identity.

THE BAR WE SET

Building brands in the spirits industry at our stage means constant change, high expectations, and a healthy dose of chaos. The people who thrive here are those who own their market, push for results, and stay hungry no matter the challenge. This isn’t the right place for everyone.

ABOUT THE JOB

Reporting directly to the President, the Office Manager serves as the operational backbone of our corporate office, ensuring the workplace runs smoothly, efficiently, and in a way that supports the entire team’s ability to do their best work.

This role requires a highly organized, hands-on self-starter who operates with a high degree of autonomy, discretion, and follow-through. You will manage day-to-day office operations, vendor relationships, and light administrative support for the executive leadership team all while keeping the office running smoothly.

Our ideal candidate is an experienced office manager who takes pride in anticipating needs before they arise, solving problems independently, and keeping the office running like clockwork. You are calm, resourceful, and solutions-oriented—able to juggle competing priorities, vendors, and last-minute requests without missing a beat. You thrive in a fast-paced, entrepreneurial environment and enjoy being the person everyone can count on to get things done.

This position functions as the go-to point of contact for all things office-related, supporting the President, the broader team, and visitors alike, and ensuring the workplace reflects the company’s culture and values.

This role is based in our corporate office in downtown San Diego and requires in-office presence five days per week. 9-5pm – minimum – other times as needed.

Office Operations & Administrative Support

• Serve as the first point of contact for the office, greeting visitors, managing incoming calls, and maintaining a professional, welcoming environment.


• Manage day-to-day office operations, including supplies, equipment, mail, shipping, and workspace organization.


• Maintain relationships with building management and coordinate maintenance, repairs, and safety needs.


• Support the leadership team with calendar coordination, meeting scheduling, and light travel arrangements as needed.


• Primary contact for our Corporate Giving Fund. Organize and lead internal meetings and external functions.


• Coordinate incoming and outgoing mail, packages, and deliveries.


• Ensure common areas, conference rooms, and kitchen spaces are well-stocked, organized, and presentable.


• Serve as a liaison between departments to help resolve day-to-day operational issues.

Meetings, Communications & Documentation

• Coordinate meeting logistics, including scheduling, room setup, AV/technology support, and catering.


• Coordinate scheduling for recurring meetings and events to prevent conflicts.

Financial Oversight & Vendor Management

• Process and reconcile office-related expense reports and corporate card transactions accurately and on time.


• Negotiate vendor contracts and manage vendor relationships to maintain cost efficiency.

Culture & Organizational Alignment

• Partner with HR on safety initiatives and training programs.


• Plan inclusive, budget-conscious in-office and remote events to foster culture.


• Foster a welcoming, collaborative environment that reflects company values.


• Develop and maintain meaningful nonprofit partnerships aligned with Infinium Spirits’ mission and the Underwood Family Foundation.

*This is not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice.

AM I THE RIGHT FIT?

Not everyone can be an Office Manager. To be seriously considered for the role here is what you’ll bring:

Experience:

• An incredibly positive attitude and strong desire to run an office for several years


• High Integrity and trustworthiness


• High energy and curiosity


• 5+ years of previous experience in an office management, administrative, or operations support role.


• Proficient with Microsoft Office products including Word, Excel, PowerPoint, and Teams. 

Skills/Traits

• Anticipate high-volume or high-pressure days and proactively coordinate logistics (meals, materials, room setup) to keep things running smoothly.


• Demonstrate a strong understanding of cross-department needs to anticipate office and operational requirements.


• Highly organized with strong attention to detail and follow-through.


• Comfortable managing multiple vendors, projects, and priorities at once.


• Strong problem-solving skills and a proactive, hands-on approach to office operations.


• Demonstrated ability to maintain confidentiality and exercise sound judgment.


• Outstanding written, verbal communication and interpersonal skills.


• Comfortable with ambiguity and able to adapt in a fast-paced, growing organization.


• Basic project management skills to coordinate cross-functional initiatives.


• Prior experience with expense management tools (e.g., Concur) preferred.

Physical Demands:

• Lift up to 50 pounds


• Walk, stand, climb, balance, reach with hands and arms, stoop, kneel, crouch or crawl on a daily basis

If after reading through this long list you’re thinking – I’m not sure if I meet 100% of these requirements, should I still apply? YES – if you embody a growth mindset, see challenges as opportunities to develop, and find smarter (not harder) ways to get the real work that matters done, you sound like our kind of candidate. Regardless of where you come from, how you identify, or the path that led you here – we want to talk to you!

Compensation & Benefits:

• Target salary: $93,000– $100,000 per year (final offer based on experience).


• Competitive benefits package including medical, dental, vision, 401k with 100% vesting, company-paid life insurance, and flexible vacation.


• Monthly wellbeing stipend, professional development opportunities, and employee assistance program.