Administrative Assistant

Administrative Assistant

The Administrative Assistant provides administrative support to our operations leadership team. Job Duties Perform general administrative functions such as answering phones, typing, copying, faxing, filing, shipping and other duties. Prepares various contracts, letters and notices Reviews and approves supply orders from the community team members Transcribes a wide range of general, confidential and complex letters, memos and inspection reports into a written format Reviews various communications prepared by community team members to ensure accuracy and appropriateness Assists with organizing and maintaining the general office area to ensure an efficient working environment Maintains accurate, neat files for each community, creating new electronic file folders as needed; files all written correspondence Assists with administering multiple Sharepoint sites, adding and removing information Performs general administrative functions such as answering phones, typing, copying, faxing, filing, and other duties as assigned Prepares, prints, or exports various spreadsheets, and multiple reports as requested Other duties as assigned Requirements High School Diploma or GED (Required) 2 years in experience supporting mid to upper management leaders (Required) 2 years in administrative experience (Required) Excellent verbal and written communication skills Strong attention to detail, organization and multitasking abilities Ability to work well with others inside as well as outside the company Ability to work overtime as needed Intermediate to advanced computer proficiency, with the ability to use the Microsoft Office Suite, email, the internet, and provide data entry in a timely and efficient manner Must have a valid driver's license