Purchasing Agent

Job TitleManage the operations of the purchasing function within the Finance Department, including the procurement of County products, goods, and services.Key ResponsibilitiesImplement, maintain, and ensure compliance with the Racine County Procurement ordinance (Chapter 7, Article VIII)Identify opportunities to create new policies/procedures to support procurement ordinanceMonitor status of authorized purchase orders and/or contracts including annual opening or closing of applicable purchase ordersProvide expertise to departments by attending procurement-related meetings as neededIdentify and implement cost saving projects in cooperation with county departmentsManage RFP process to ensure compliance and timely executionParticipate in supplier selection process for request for proposals (RFPs) reviewing factors such as price, quality, and supportMonitor expiration of County contracts and purchase orders; work with departments to submit updates if applicableEvaluate contracts to ensure that requirements are met and comply with County policiesCoordinate and schedule training and product review sessions involving vendors and appropriate county staffAdminister and manage County's online business accountsAdminister the County's P-Card program including training for new cardholdersReconcile p-card limits and authorizations listed with bank, with those reflected in financial system to ensure accuracyMaintain all procurement documents, manually and/or electronically, filing confidential data as requiredWork with departments and/or vendors to resolve routine procurement issues in a timely and efficient mannerConduct market analysis/research to ensure cost effective and competitive pricing regarding County supply purchasesProof contracts to ensure proper entry into the financial systemProvide cost estimates to County departments for capital budget requestsCoordinate the inventory and disposal of County's surplus office furniture and equipmentIdentify process improvements to streamline County purchasing processesQualificationsA Bachelor's Degree in Finance, Accounting, or Business Management, or a related field from an accredited college or university.Five (5) years progressively responsible work experience in purchasing, preferably with public purchasing or purchasing for government reimbursements and accounting experience.Any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities.Knowledge Skills & AbilitiesCertified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) certification, or other professional management certification preferred.Ability to effectively communicate at all levelsExcellent oral and written communication skillsGood organizational skills.Proficient data analysis skillsAbility to identify process improvement opportunitiesFamiliarity with purchasing and accounting, using Tyler Munis system desirable.Proficient in Microsoft Excel and Word