Office Assistant III

Job Title

Office Assistant III

Description

The County of Ventura offers an attractive compensation and benefits package that includes: Merit Increases, Educational Incentive, Bilingual Incentive, Flexible Workweek/Telework Schedule, Vacation Accrual, Annual Leave Redemption, Sick Leave, Deferred Compensation, Health Plans, Flexible Spending Accounts, Pension Plan, Holidays, Additional Benefits.

Under general supervision performs, a variety of clerical duties in support of an operation, office, or program. Support activities may include public service, maintenance records, document production, and/or case management/processing.

Department/Agency: Various The eligible list established from this recruitment may be used to fill current and future Regular, Temporary, Fixed-Term, Intermittent, and Extra-Help vacancies throughout various departments/agencies within the County of Ventura. Office Assistant III's are represented by Service Employees International Union (SEIU) and are eligible for overtime compensation.

Examples Of Duties

Duties include, but are not limited to the following:

• Types a variety of documents in draft and final form, such as correspondence, standard forms, charts, proposals, specifications, and reports from written, recorded, printed sources, and/or verbal instructions, proofreads typed materials for correct grammar, spelling, and punctuation.
• Prepares, validates, processes, and/or checks a variety of documents such as permit applications, client or project records, personnel/payroll records, requisitions, invoices, etc., for completeness, accuracy, and submission standards.
• Receives assigned clients and answers phone calls; determines how incoming calls should be routed; directs people to appropriate offices, or clients to proper information sources; answers routine questions; explains routine procedures, processes, or departmental activities; schedules appointments, training, or examinations; obtains routine factual information to create or update files; provides assistance in the completion of forms.
• Sorts and/or files materials such as correspondence, contract documents, and client case information; maintains files; conducts systematic search for misplaced materials; maintains cross-reference files or indices; purges filing systems as necessary.
• Compiles routine reports and records by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or verbal instruction.
• Transfers professional and technical instructions to project or client files; researches reference materials to respond to client or co-worker inquiries.
• Operates a variety of automated office equipment.
• May perform equipment/system maintenance checks.
• Uses computerized equipment to produce routine reports, correspondence, or forms; enters, updates, and/or extracts stored information using such equipment.
• Performs other related duties as required.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list. EDUCATION, TRAINING and EXPERIENCE Considerable clerical experience which has led to the acquisition of the required knowledge, skills and abilities. The required knowledge, skills and abilities also can be obtained by: Any combination of education, training, or experience equivalent to three (3) years of office clerical experience. NECESSARY SPECIAL REQUIREMENTS Specific typing and/or word processing speeds may be required depending on assignments; and Some positions may require bilingual skills. SUPPLEMENTAL INFORMATION Some positions may involve moderate to heavy public contact depending on assignment. JOB COMPETENCIES Adaptability & Flexibility, Business/Technical Expertise, Communication, Customer Service, Professional Impact, Professional Integrity & Ethics, Results Focus, Team Orientation, Attention to Detail, Critical Thinking & Problem Solving, Reading Comprehension, Safety Focus, Technology Utilization

Recruitment Process

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Wednesday, July 8, 2026. To apply online, please refer to our website at . If you prefer to fill out a paper application form, please call View phone number on click.appcast.io for application materials and submit them to County of Ventura, Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009. Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. Work history in the supplemental questionnaire must also be included in the work history of the application to be considered work experience. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application. NOTE TO TRANSFER CANDIDATES: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information. SUPPLEMENTAL QUESTIONNAIRE – qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The questionnaire may be used throughout the exam process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration. APPLICATION EVALUATION – qualifying: All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the examination process. WRITTEN EXAMINATION - 100%: An online, un-proctored job-related written examination will be conducted to evaluate applicants' knowledge of Customer Service/Office Practices, Interpersonal Relations, Comparison, English Usage, Math, Reading Comprehension and Filing/Records Management . Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. The eligible list established from this recruitment may be used to fill Various present and future Regular, Temporary, Fixed-term, Intermittent, or Extra Help vacancies. BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position. EQUAL EMPLOYMENT OPPORTUNITY: The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. For further information regarding this recruitment, please contact Sarah Garcia at View email address on click.appcast.io.