Executive Assistant and Administrator

Main Purpose of the Role The Executive Assistant and Administrator provides high quality administrative support to the VP of the Latin America Business Unit, manages daily office operations, and coordinates wellness programs to promote employee well-being, ensuring a productive and engaging workplace. Responsibilities Meets and professionally interacts with visitors to the LABU Vice‑President’s office, offering hospitality and assistance. Controls and communicates with all parties in regard to the LABU Vice‑President’s calendar for meetings and events. Interacts with contacts from other ZIM offices, including Israel head office. Oversees daily office operations, maintains records and databases, manages office supplies, procurement activities, and vendor relationships. Researches and plans all aspects of travel for the LABU Vice‑President, including schedules, visas, travel, hotels, meeting venues, transportation, etc. Handles all reimbursements and expenses for the LABU Vice‑President. Develops, coordinates, and promotes wellness initiatives, workshops, and employee engagement activities aligned with company objectives. Supports planning and execution of company events, serves as the main point of contact for wellness initiatives, and monitors, evaluates, and reports on program effectiveness. Requirements 10 years of work experience, with at least 3 years in a similar position. Fluent in English and Spanish (plus) Comprehensive knowledge of office practices, procedures, systems, and equipment. Functional knowledge of Microsoft Office Suite (Word, Excel, PowerPoint). Knowledge of organization purchasing procedures and inventory control. #J-18808-Ljbffr ZIM Integrated Shipping Services