Administrative Assistant

Bayou Palms Assisted Living and Memory Care is a recently renovated and open healthcare facility in St Petersburg. We are a growing community currently at a capacity of 38 and increasing to 92 soon. We are seeking a detail-oriented, organized, and proactive professional to support daily office operations and help keep teams running smoothly. In this role, you will handle a variety of administrative tasks, coordinate schedules, maintain records, and serve as a dependable point of contact for internal and external communications. The ideal candidate is resourceful, professional, and able to manage multiple priorities with accuracy and discretion. Experience in the healthcare field and interactions with the elderly and those with memory care needs is highly preferred.

Responsibilities

• Provide general administrative support to leaders, teams, and departments as needed.
• Greeting and directing visitors in a warm and professional manner 
• Answering, transferring, and detailed message taking of phone calls
• Manage calendars, schedule meetings, and coordinate appointments and travel arrangements.
• Prepare, edit, and organize documents, reports, presentations, and correspondence.
• Answer incoming calls, respond to emails, and route inquiries to the appropriate person or department.
• Maintain filing systems, records, and databases with a high level of accuracy.
• Support meeting logistics, including agenda preparation, note-taking, and follow-up on action items.
• Assist with office supply inventory, ordering, and general office organization.
• Coordinate with vendors, service providers, and other contacts as needed.
• Help with special projects and other administrative tasks as assigned.

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• Previous experience in an administrative, office support, or similar role.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with common office software, including word processing, spreadsheets, email, and calendar tools.
• Professional demeanor and the ability to maintain confidentiality.
• Strong problem-solving skills and a customer-service mindset.

Preferred Skills

• Experience supporting multiple team members or departments.
• Familiarity with document management systems, scheduling tools, or office databases.
• Ability to adapt quickly to changing priorities and responsibilities.
• Experience preparing basic reports, meeting materials, or presentations.

What We Offer

• A collaborative and supportive work environment.
• Opportunities to build administrative and professional skills.
• Exposure to a variety of teams, projects, and business functions.
• Competitive compensation and benefits, depending on role and location.

If you are highly organized, dependable, and enjoy helping others stay productive and focused, we encourage you to apply.