Sales Office Administrator

Job Description Here at Atlantic Track , we lead the way for manufacturing, supply, and service for railroads, transit systems, and crane runways. We’re proud to be employee-owned and take great pride in the exceptional results we consistently deliver for our partners and customers. For over 60 years, Atlantic Track has put our people first to foster strong teams, products, and services that are second to none. We’re currently seeking a Sales Office Administrator to join our growing team of professionals within the Crane Runway Group in Leesport, Pennsylvania . This position supports our Leesport office Monday through Friday from 8:00am to 5:00pm. Roles and Responsibilities: Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone Supports multiple functions at the organization including Human Resources, Sales Support and Operations Support for the Flash-Welding Group Reports directly to the Vice President – Crane Runway Group Assists in new hire orientation to include accurate completion of paperwork, compliance, and personnel files management Troubleshoots issues related to telecommunications: IT, phones, office equipment Assists in planning and arranging events and trade conferences Handles all travel and marketing activities such as: booking flights, rental cars, and hotels for the sales team and flash-weld operators, ordering uniforms, shirts, and promotional items. Completes data entry of daily Sales orders for all business units in the Crane Runway Groups Portfolio Generates Purchase Order Documents and partners with Purchasing to ensure timely distribution Manages all group Expenses and prepares monthly expense reports for review by the Vice President – Crane Runway Group Runs Daily Sales Reports for the team and tracks team Order Entries Supports Atlantic Track Flash-Welding Business Unit by completing job/cost summaries, managing team and travel arrangements, maintaining digital job folders, submitting hourly payroll, etc. Assists in maintaining Employee Recognition programs including anniversaries, birthdays, and special achievements Supports payroll and accounting functions as needed Maintains kitchen and communal areas Maintains and orders office supplies as needed Drafts, formats, and prints relevant documents Maintains accurate records, performs data entry and other clerical duties Regularly works within the Enterprise Resource Planning (ERP) system to coordinate HR, Finance, and Supply Chain initiatives Minimum Qualifications: High school diploma or equivalent (e.g. GED, HiSET, TASC, etc.) Minimum of 2 years of office administration experience Technical skills, including proficiency with Microsoft Office programs (Word, Excel, PowerPoint, etc.) Strong record-keeping and presentation skills Ability to multitask Supports business needs as they arise (potentially on nights, weekends, and/or holidays) Ability to work on-site in Leesport, Pennsylvania Preferred Qualifications: Strong attention to detail Ability to work independently Excellent time management skills Exceptional communication and customer service skills Strong organization skills Ability to discreetly handle confidential information Atlantic Track offers a holistic benefits package. competitive pay 401k plan with company matching funds health / dental / vision insurance options life insurance paid time off an employee shared ownership plan more We are proud to be an equal opportunity employer. Company Description Atlantic Track & Turnout Co. A Railroad Manufacturing and Supply Company: We’re your single-source solution for Class I and heavy haul railroads, light rail transits, railroad contractors, and industrial enterprises. A Transit System Solutions Supplier: We offer a complete system for your transit needs—from specialized products and product expertise to complete project management. A Crane Runway Solutions Provider: Atlantic Track is the largest integrated and diversified supplier of crane runway materials and services in the country. Since 1964, we have been continuously investing in and expanding our equipment, manufacturing, and distribution capabil #J-18808-Ljbffr