Administrative Assistant Secretary

Job Description

Job Description

Will perform an extensive range of administrative and secretarial support duties for team members in our Santa Barbara office, including service coordination, medical, psychological, and management staff. Must be able to work independently and as part of a team.

Monday-Friday 8:30am-5:00pm

$22.78-$25.12/hour

Responsibilities:

• Support Manager of Services and Supports.
• Generate reports, correspondence, documents, and memoranda for team.
• Process Early Start denials/accept letters in a 2 day turnaround time.
• Process changes such as: demographic updates, case files, closed, inactive & updating reports/contact history.
• Assist point person in distribution for incoming and outgoing mail.
• General office - photocopy, fax, scan, mail documents.
• Create tables, forms, schedule, sign out books.
• Peer audit reviews.
• Transcription of phone messages.
• Preparation of referral packets.
• Filing for service coordinator on a monthly basis.
• Relieve and/or rotate on switchboard and perform reception duties as needed.
• Schedule appointments and meetings for team department.
• Organize and maintain archive filing.
• Update information, lists, reports, contracts.
• Request of medical records.
• Maintain copier and fax machines with proper supplies, paper, ink etc.
• Prepare closure, transfer, inactive, multi-volume files accordingly.
• Assist as back up to point person in maintaining office supplies, agency forms and information.
• Assist as backup to point person with facility issues such as building repair or service calls to vendors.
• Take minutes at team meetings.
• May assist with planning and implementing special functions and training sessions.

Qualifications:

• HS Diploma or GED
• 2+ years of office experience
• Bilingual in Spanish a plus! (bilingual stipend available)
• Proficient in MS Office

Company Description

Crossroads Staffing is a nationwide talent solutions firm that specializes in matching the right job with the right candidate fast! We offer temp, contract, temp to hire and direct hire opportunities within various industries, our specialties being in the Administrative, Information Technology, Human Resources, Accounting, Customer Service, Manufacturing and Legal fields.

We know how daunting the job search can be, so we offer a quick and easy hiring process without extra hoops to jump through. Our structured interview process allows us to get a sense of what qualities you bring to the table, and how those correlate with our current openings. We're here to represent you and help you on the path towards finding your next career opportunity. All you have to do is apply!

Company Description

Crossroads Staffing is a nationwide talent solutions firm that specializes in matching the right job with the right candidate fast! We offer temp, contract, temp to hire and direct hire opportunities within various industries, our specialties being in the Administrative, Information Technology, Human Resources, Accounting, Customer Service, Manufacturing and Legal fields. \r\n\r\nWe know how daunting the job search can be, so we offer a quick and easy hiring process without extra hoops to jump through. Our structured interview process allows us to get a sense of what qualities you bring to the table, and how those correlate with our current openings. We're here to represent you and help you on the path towards finding your next career opportunity. All you have to do is apply!