Executive Assistant

Executive Assistant (Contract-to-Hire)

Location: Livermore, CA

Pay: $40–50/hour

Position Overview:

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. This role will serve as a trusted partner, ensuring smooth day-to-day operations while helping drive organizational priorities and initiatives.

The ideal candidate is highly organized, proactive, and confident working with executive leadership. This position requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Provide comprehensive administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements
• Act as a strategic administrative partner by anticipating needs, managing competing priorities, and resolving issues proactively
• Prepare meeting agendas, presentations, and briefing materials to support executive decision-making
• Attend leadership meetings, capture accurate notes, track action items, and ensure follow-through
• Coordinate executive meetings, off-site sessions, and internal events, ensuring a professional and seamless experience
• Manage sensitive and confidential information with a high level of discretion
• Support internal communication across departments to ensure alignment and clarity
• Oversee logistics for executive meetings, including conference rooms, schedules, and materials
• Partner cross-functionally to support key initiatives and operational processes
• Assist with reporting, tracking, and organization of executive priorities and projects

Qualifications:

• 3–5+ years of experience supporting executive or senior leadership
• Strong executive presence with the ability to interact confidently with leadership teams
• Exceptional organizational and time management skills with strong attention to detail
• Proven ability to manage complex schedules, priorities, and deadlines
• Strong written and verbal communication skills
• Ability to handle confidential information with professionalism and discretion
• Highly adaptable with the ability to thrive in a fast-paced environment
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience supporting executive-level meetings and coordinating high-level events preferred

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.