Administrative & Studio Assistant

Job Description

Job Description

Benefits:

• Bonus based on performance
• Company parties
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development

Position Title: Administrative Assistant
Classification: Exempt / Part-Time

About Us: Founded in May 2014 as a 501(c)(3) organization, Jazz Hands For Autism is a talent advocacy group that uses a strength-based approach to empower musicians with autism and amplify their voices by providing necessary resources and avenues that will assist them with forging a rewarding and career path as a working musician. 

Our Mission: Provide platforms and avenues where musically inclined individuals on the autism spectrum can express and explore their talents.

Our Vision: We are working towards a world where individuals on the autism spectrum are fully integrated members of society who are confident in their ability to make valued social, cultural and economic contributions in their communities.

Our Values:

• Music First!: We believe that our staff, students, and performers are musicians first; autism comes second. At Jazz Hands For Autism, We are all about T.H.E. M.U.S.I.C.
• Creative Growth: Harness the self and the talents within by exploring new abilities.
• Confidence: We work to enable the realization of the power of expression, and freedom with that expression.
• Unity: We work to create an atmosphere of unity and equality.
• Support: We work to encourage the development of confidence in abilities and talents.
• Inclusivity: We are a community that welcomes individuals of all backgrounds, and we want everyone we work with to know that their contributions are valued. 
• Community: We work to create an atmosphere that fosters relationships, teamwork, and camaraderie across the spectrum and with individuals without autism.

We are seeking a highly motivated, reliable and creative individual to join our team. The ideal candidate is someone who truly loves working with teens and adults on the autism spectrum and is passionate about spreading the gift of musicianship. The ideal candidate is also someone with a high level of creativity and strong organizational skills.

SUMMARY OF POSITION 
The Administrative Assistant plays a key role in accomplishing our mission of providing opportunities for our students on the autism spectrum to express and explore their talents. Administrative Assistants are tasked with performing routine clerical and administrative duties, including but not limited to organizing files, preparing documents, scheduling appointments, and supporting other staff.

Essential Functions and Responsibilities

• Warmly greet clients and prospective clients as they come into the school.
• Schedule and leads tours for prospective students and parents
• Receive and make calls/send emails to prospective students, current students, & teachers.
• Call, Email or Text reminders to students/clients; Alert students and parents if student did not show up.
• Direct students/teachers to their appropriate studios as needed.
• Help students solve minor problems. 
• Provide general administrative office support (emailing, filing, copying, mailing, answering phone calls, etc.)
• Open and close out office/studio
• Monitor and track inventory of equipment (instruments, computer lab, laptops, microphones, cords, etc.)
• Set up and pack up recording equipment, instruments, computers, etc. Install and update software as needed. 
• Maintain a clean and orderly office and studio.
• Manage room reservations of the studio
• Assist with maintaining the school schedule and sending updates about general JHFA policies and other announcements
• Create training manuals and standard operating procedures for various tasks within the organization
• Coordinate and manage appointments with students with autism to discuss course registration, ensuring a comfortable and accommodating setting for meetings and providing flexibility in scheduling.

REQUIREMENTS

• Excellent written and oral communication, organizational and interpersonal skills. Ability to communicate effectively and professionally in writing and in person.
• Excellent customer service attitude - friendly, helpful attitude, and reliable.
• Effective time management and organizational skills
• Adaptable to changes in the workplace
• High level of professionalism, diplomacy, discretion, and confidentiality.
• A positive, proactive attitude with a high level of flexibility
• Resourceful and able to problem solve and reason with minimal or no direction or supervision.
• Very high attention to detail required
• Takes initiative and can work well independently and as part of a team.
• Shows a willingness to learn and ability to handle confidential information with the utmost care
• Required experience in setting up, maintaining, installing recording equipment and live music equipment (speakers, amplifiers, mic, guitar, instruments, etc.)
• Proficiency in Microsoft Office Suite and Google Suite required and experience with project management software (Asana, SLACK) preferred.
• Excellent Microsoft Excel skills
• Excellent Email and Phone etiquette
• Basic knowledge of music and music education

PREFERRED QUALIFICATIONS

• Experience working in an office or school environment
• Basic knowledge of Pro Tools, FL Studio, GarageBand and other music software
• Someone who is passionate about supporting individuals with special needs
• Previous experience with classroom audio visual equipment

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

WORK ENVIRONMENT
The work environment characteristics for this position are typical of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Furthermore, the Administrative Assistant must be able to work the following hours:

Tuesday, Thursday & Friday 9:00 AM to 6:00 PM (some Monday & Some Wednesdays )

TRAVEL
This position may be required to travel locally on occasion. The following requirements apply:

• Ability to travel to performances and greet family members and friends of performers.
• Must be able to safely and legally operate a personal vehicle.

WE VALUE DIVERSITY AND INCLUSION!
Jazz Hands for Autism believes in creating long-term relationships by being responsive and relevant and by consistently delivering value to our employees, our students, and our community. Specifically with our employees, we focus on attracting, developing and retaining the best talent, challenging our people, demonstrating a “can-do” attitude and fostering a collaborative and mutually supportive environment.

Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to protected age classification, ancestry, color, religious creed, marital status, military and veteran status, national origin, race, sex, gender, gender identity, and gender expression. Jazz Hands For Autism will make every reasonable effort to accommodate individuals based on their disability status.

Flexible work from home options available.