Workplace Coordinator

Required Skills & Experience

• 1-2 years of experience in an administrative, executive assistant, workplace, or office coordination role

• Comfortable working in a WeWork or owned‑lease office environment

• Strong attention to detail and ability to think ahead and anticipate needs

• Team‑player mentality with a willingness to jump in and support across functions

• Organized, reliable, and able to manage multiple tasks and scheduling throughout the day

• Professional, friendly demeanor when interacting with employees and visitors

Nice to Have Skills & Experience

• Prior experience supporting office operations or People/HR teams

• Exposure to onboarding processes or office event coordination

• Experience supporting multiple offices or cross‑location teams

Job Description

SCHEDULE: 4-5 days onsite, Monday - Thursday (Friday) | 8:00–9:00am start to 5:00pm

DURATION: 1 Month Contract (Play it by ear)

ABOUT THIS ROLE:

Insight Global is seeking a Workplace Coordinator to support day‑to‑day office operations for the SF team of approximately 200+ employees located near Salesforce Park. This role will act as the front‑of‑office point of contact and play a key part in creating a welcoming, organized, and well‑run workplace environment.

The Workplace Coordinator will partner closely with the Office Manager and broader People Team to support office logistics, employee experience, onboarding, and events (off- site and in-office events). This is an excellent opportunity for an entry‑level administrative or executive assistant‑type professional who is proactive, detail‑oriented, and eager to jump in wherever help is needed.

DAY-TO-DAY:

• Provide front desk and receptionist coverage, greeting employees and visitors

• Coordinate office snacks, lunches, and pantry organization

• Manage visitor access and office logistics

• Support off‑sites and events, including scheduling and coordination

• Assist with monthly happy hours and team gatherings

• Support bi‑weekly new‑hire onboarding, including laptop coordination

• Track and manage laptops and office equipment

• Act as an extension of the larger workday, supporting ad‑hoc workplace needs as they arise