Administrative Assistant

Job Description We are seeking a part-time or full-time (20-40 hours per week) Administrative Assistant to become an integral part of our team! Responsibilities: 1. Administration (50%) Prepares and customizes gift acknowledgements, including coordination w/ appropriate staff member responsible for signing personalized notes. Responsible for daily deposits; performs accurate data entry into the donor and membership database, and maintenance of current donor contact info. Works with admin staff to maintain integrity of the database system, generating gift reports and lists for specific purposes. Assists in the logistical arrangements for special events as needed. 2. Office Management (25%) Performs general office work, office upkeep, ordering supplies/equipment, and overseeing staff needs such as office keys, staff supplies (i.e. business cards), and office parking passes. Documents office procedures and protocols by maintaining an updated Office Procedures Manual. Maintains organizational calendar and collaborates with all staff in maintaining calendars. Coordinates and troubleshoots office equipment, computer back-up, and care and maintenance of computers and peripherals. Resolves computer issues when appropriate, and coordinates with IT contractors and software/hardware vendors as needed ensuring all hardware and software needs of the organization are functioning and up-to-date. Assists staff, particularly the admin team, with various projects and deadlines, including copying, printing, mailing as needed. 3. Customer Service and Outreach (25%) Responds to general information requests and inquiries in a timely and appropriate manner. As requested, assists in the planning and implementation of the Bird Festival and other events as needed. Assists newsletter production with copy editing, preparation of mailing list, and other assistance as requested. Actively works to enhance the integration, coordination, and collaboration among all of Montana Audubon’s programs. Supports, communicates and coordinates with other staff members as appropriate. Actively strive to build a cohesive and effective staff team. Acts as main “information desk” for the organization answering telephone, overseeing the organization’s general email box, and greeting/accommodating visitors to the office. Qualifications: The required knowledge, skills and abilities are typically acquired through a combination of education and experience equivalent to a two-year degree or certificate in Office Administration, Office Technology or a related field and two years’ progressively responsible job experience in office administration. Experience with word processing, spreadsheets, databases, Internet/email, electronic calendar, and presentation/graphic design applications in the Microsoft Office Suite; Electronic and paper records management; customer service methods and techniques; Develops and maintains effective working relationships with a variety of individuals; Works independently and with initiative; works effectively as a team member; Follows administrative procedures; serves organizational staff and customers in a professional manner; supports, communicates, and coordinates with other staff members; Professionally represents Montana Audubon to the public; and integrates, coordinates and collaborates among all of Montana Audubon’s programs and staff. Company Description Founded in 1976, Montana Audubon is a statewide conservation organization dedicated to promoting the appreciation and conservation of Montana’s native birds, wildlife, and ecosystems. The Montana Audubon Center serves as a hub for this mission, providing hands-on, nature-connected education on our 54-acre site and the adjacent Yellowstone River Corridor. Company Description Founded in 1976, Montana Audubon is a statewide conservation organization dedicated to promoting theappreciation and conservation of Montana’s native birds, wildlife, and ecosystems. The Montana Audubon Centerserves as a hub for this mission, providing hands-on, nature-connected education on our 54-acre site and theadjacent Yellowstone River Corridor. #J-18808-Ljbffr Montana Audubon