Office Administrative Assistant

Administrative SupportPerform varied administrative activities in support of individuals and/or a business area. Demonstrate a strong level of technical ability with a variety of tools, software applications, and/or databases. Create, update, and review documentation. Manage the flow of communication by fielding telephone calls and/or emails. Schedule and orchestrate meetings, prepare meeting requirements, gather provisions, and receive and direct visitors. Scan, fax, file, sort, and distribute mail. Order supplies and maintain inventories. Serve as a knowledgeable resource for questions regarding individuals or areas supported and the company. Work under general guidance, requiring instruction only on new assignments.Job Duties and ResponsibilitiesManage inbound and/or outbound telephone calls or emails; take messages/transfer calls or forward/respond to emails as appropriateSchedule or manage appointments and calendarsCoordinate in-office and offsite meetings, lunches, and events as neededCompose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintainedProduce and distribute scheduled and ad-hoc reportsAdminister expense reportingAssist with budget administrationHandle incoming and outgoing mail and faxesMaintain databases and filing systems, whether electronic or paperOrder and maintain inventory of appropriate office and meeting suppliesProvide skilled administrative support and assist with tasks when requested by various business unitsThe requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as requiredEducation and ExperienceHigh school diploma or equivalent2 to 5 years of administrative or related work experienceCertification and/or License – may be required during course of employmentKnowledge, Skills, and AbilitiesStrong knowledge of and skill with Microsoft Office Suite and company computer systemsAble to demonstrate customer service skills in a courteous, professional, and helpful mannerAble to respond courteously and efficiently to inquiries, complaints, and requestsAble to communicate clearly and effectively, both verbally and in writingAble to interact positively and work effectively with others (interpersonal skills)Able to maintain confidentiality of informationAble to problem solveAble to work with accuracy and attention to detailAble to multi-taskAble to organize time, energy, and resources effectively to achieve goals (i.e., organizational skills)Able to perform tasks and duties without constant supervisionMust be able to read, write and speak EnglishAn Equal Opportunity Employer including Disabled/Veterans