Office Administrator

Job Description

Job Description

Job Overview

We are seeking a dynamic and highly organized (full-time?) Office Administrator to join our team. In this role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your attention to detail will support our team across multiple departments—ranging from project coordination and human resources to fleet management. This position offers an opportunity to showcase your office management skills, organizational expertise, and technical proficiency in a fast-paced, collaborative setting.

Duties

• Manage front desk operations, including overseeing the main office inbox, answering incoming calls, and maintaining internal communications.
• Maintain organized physical and digital filing systems.
• Oversee calendar management, schedule meetings and video conferences, and coordinate team events.
• Maintain general upkeep of office, including replenishing supplies and updating office inventories.
• Provide administrative support for project management.
• Handle HR and payroll administrative tasks, including processing timesheets, new hire onboarding, and payroll processing.
• Support fleet management through record-keeping.
• Assist with accounting and purchasing duties, including processing material purchases, and coordinating with the accounting department.
• Thoroughly review contracts, compliance reports, and official documents prior to executive signature.

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills.
• Strong proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Solid English proficiency and strong reading comprehension skills, essential for accurately reviewing contracts, detailed emails, and official documents.
• Excellent communication and phone etiquette skills.
• Demonstrated time management skills with the ability to multitask and prioritize efficiently across various departments.
• Ability to handle confidential HR, payroll, and financial information with the utmost discretion.