Administrative Support Specialist

Job Description

Job Description

Job Title: Administrative Support Specialist Job Description

The Administrative Support Specialist provides detail-oriented administrative and customer service support for employee benefit accounts, including Health Savings Accounts (HSAs), Flexible Spending Accounts (FSAs), and related reimbursement programs. This role combines claims processing, benefits administration, data entry, and office administration to ensure accurate account management and a high level of service for members and internal stakeholders. The position is ideal for an entry-level professional who is eager to grow within a rapidly expanding organization and advance quickly based on performance.

• Process and administer reimbursement requests for Health Savings Accounts (HSAs), Flexible Spending Accounts (FSAs), and other benefit-related accounts with accuracy and timeliness.
• Review, submit, and track manual claims to ensure they are processed correctly and within established timelines.
• Issue manual payments and reimbursements in accordance with company policies, procedures, and compliance standards.
• Respond to member inquiries regarding account balances, claims status, reimbursements, and general benefit plan questions in a professional and helpful manner.
• Assist customers with online account access, including login support, password resets, and navigation of account tools and features.
• Process incoming and outgoing office mail, ensuring timely distribution and secure handling of sensitive documents and information.
• Maintain organized electronic and paper filing systems to support accurate recordkeeping, document retention, and easy retrieval of information.
• Perform data entry tasks with a high degree of accuracy, ensuring that all benefit and account information is correctly captured and updated.
• Provide administrative support across the office, including clerical tasks and general office administration as assigned.
• Collaborate with team members to resolve customer concerns, escalate issues when necessary, and contribute to an exceptional service experience.
• Maintain confidentiality of member information at all times and adhere to all applicable privacy and security regulations.
• Assist with special projects and departmental initiatives, contributing to process improvements and operational efficiency as needed.

• At least 2+ years of administrative experience.
• Proficiency with Microsoft Excel, including basic spreadsheet creation, data entry, and data review.
• Strong administrative skills, including organizing, prioritizing, and managing multiple tasks.
• High level of attention to detail to ensure accuracy in claims processing, data entry, and documentation.
• Experience in benefits administration or working with employee benefit accounts such as HSAs and FSAs, or a closely related function.
• Human resources (HR) exposure or familiarity with HR-related processes and benefit programs.
• Accurate and efficient data entry skills.
• Customer service experience, with the ability to handle inquiries and resolve issues professionally.
• Office administration experience, including handling mail, filing, and general clerical tasks.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to maintain confidentiality and comply with privacy and security regulations.

• Interest in growing within a rapidly expanding organization and advancing based on performance.
• Desire to work in benefits administration, HR, or related fields with a focus on member service.
• Strong written and verbal communication skills for interacting with members and internal teams.
• Ability to work both independently and collaboratively in a team environment.
• Willingness to assist with special projects and departmental initiatives as business needs evolve.
• Motivation to contribute to an employee-owned culture supported by an Employee Stock Ownership Plan (ESOP), which provides stock ownership opportunities over time.

This role operates in an on-site office environment in an upstate location, working a standard Monday through Friday schedule, typically between 8:00 or 9:00 a.m. and 5:00 or 6:00 p.m. The position is office-based and involves regular use of computers, Microsoft Office applications, and other standard office equipment for data entry, claims processing, and administrative tasks. The environment supports professional growth within a rapidly growing organization and offers participation in an Employee Stock Ownership Plan (ESOP), allowing employees to earn stock in the organization over time.

This is a Contract to Hire position based out of Glens Falls, NY.

The pay range for this position is $18.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Glens Falls,NY.

This position is anticipated to close on Sep 22, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.